Administrative Assistant III at Habrams Energy Services

Habrams Energy offers you engineering, procurement, construction management, operations, and maintenance services for oil & gas projects in the Gulf of Guinea. We provide specialist solutions to international oil companies, marginal field operators, and service companies.

Our work ranges from retrofitting and de-bottlenecking to designing complete facilities – with seamless transition from construction to operations.

We are recruiting to fill the position below:

Job Title: Administrative Assistant III

Location: Nigeria

Job Description

• We are seeking an experienced Administrative Assistant III to provide high-level executive and administrative support to senior leaders.
• This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can thrive in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, meetings, travel, and logistics.
• Coordinate reports, team activities, projects, onboarding/offboarding, and administrative operations.
• Prepare executive correspondence, presentations, reports, and meeting minutes.
• Support vendor coordination, expense processing, and compliance activities.
• Manage SharePoint sites, document repositories, dashboards, and records.
• Leverage Microsoft 365, Power BI, Smartsheet, SharePoint, SAP, and AI tools (e.g., Microsoft Copilot) to improve productivity and reporting.
• Drive process improvements while maintaining confidentiality and professional standards.

Requirements

• Bachelor's Degree (minimum 2:1) in Business Administration, Management, Human Resources, Public Administration, Communications, or a related field.
• Minimum of 5 years' experience providing executive administrative support.
• Professional certification in Administration, Executive Assistance, or Project Management is an added advantage.
• Strong proficiency in Microsoft Office Suite, SharePoint, SAP, Power BI, Smartsheet, and AI productivity tools.
• Excellent planning, organization, presentation, communication, analytical, stakeholder management, and multitasking skills.
• Ability to work independently, manage competing priorities, and exercise sound judgment with confidential information.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: hesprojectrecruitment@gmail.com using "Administrative Assistant III" as the subject of your email.

Note: Only shortlisted candidates will be contacted.