Executive Assistant at Pishon and Brooks Advisory Services

Pishon and Brooks Advisory Services is a Professional Services firm that support our clients by managing their end-to-end HR Processes in order to enhance their productivity. At PBAS, we have the expertise to connect and manage every business process within the employee lifecycle.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Job type: Full-time

Job Summary 

• The Executive Assistant will provide high-level administrative and strategic support to the CEO / Managing Director, ensuring the smooth and efficient operation of the executive office.
• This role demands exceptional organizational ability, discretion, and a proactive approach to managing priorities in a fast-paced business environment.

Key Responsibilities
Executive Support:

• Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare and review correspondence, reports, presentations, and briefing materials on behalf of the CEO.
• Act as the first point of contact for the CEO's office — screening calls, emails, and visitors.
• Coordinate board meetings, management meetings, and executive retreats including agenda preparation and minute-taking.
• Follow up on action items and decisions emanating from executive meetings.

Administrative & Office Coordination:

• Manage travel logistics including flight bookings, hotel reservations, and itinerary planning for local and international trips.
• Maintain a well-organized filing system for executive correspondence and confidential documents.
• Liaise with internal departments, external partners, and stakeholders on behalf of the CEO.
• Handle procurement of office supplies and manage expenses related to the executive office.

Strategic & Project Support:

• Conduct research and compile data to support executive decision-making and business initiatives.
• Monitor and track key projects, deadlines, and deliverables to keep the CEO informed.
• Support the preparation of business proposals, strategic documents, and company presentations.
• Maintain confidentiality of sensitive business information at all times.

Qualifications & Experience

• Bachelor's Degree in Business Administration, Secretarial Studies, Mass Communication, or a related field.
• Minimum of 5 years' experience as an Executive Assistant or Senior Personal Assistant, preferably supporting C-suite executives.
• Proven track record of managing complex schedules, multiple priorities, and confidential information.
• Experience in publishing, education, retail, or a related industry is an advantage.

Required Skills & Competencies:

• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills; professional and articulate.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive matters with utmost discretion, diplomacy and confidentiality.
• Strong interpersonal skills with a polished, professional presence.
• Proactive, self-motivated, and capable of working with minimal supervision.
• Ability to multitask, prioritizes under pressure, and meets tight deadlines.
• Ability to set up and handle virtual meetings platform.
• Excellent in data management and record keeping.
• Possess emotional intelligence and integrity.
• (Male Preferred).

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online