The International Institute of Tropical Agriculture seeks suitable candidate for the position of Secretary I at the Institute’s Headquarters in Ibadan.
Job Title: Secretary I
Duration: 2-year renewable contract
Location: Ibadan
Job Duties
Successful candidate will:
- Perform general office administrative duties
- Type reports, letter and other document which may be confidential in nature
- Handle incoming mail, collection, distribution as well as mailing as directed
- Carry out photocopying, scanning of documents
- Carry out data entry and organize data in hard and soft copies
- Maintain records of casual contracts, payment disbursement and work schedule
- Prepare and assist in material procurement and track purchase orders as requested
- Request and maintain record of office stationeries supply
- Arrange travel through IITA travel authorization system
- Maintain scientist calendars
- Receive visitors to units in a courteous manner
- Answer telephone and direct request to the right unit and staff
- Perform any other duties as assigned by the scientist to whom support is being provided
Qualification and Experience
- OND in Secretarial Studies or related field plus at least 3 years experience in Secretarial Administration. Secretarial experience in a research Institution will be an added advantage.
- Proficient with Microsoft Office (Outlook, Excel, Word and Power Point)
- Good command of English language
- Ability to work as directed by the supervisor
- Ability to work in a multi- cultural, multi ethnic and religious environment
- Ability to handle stress effectively and be focused
- Ability to multitask and work effectively within strict deadlines.
Remuneration
We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.
Application Closing Date
17th January, 2013
Method of Application
Interested applicants should attach their applications with detailed curriculum vitae, the names and e-mail addresses of three professional referees which must include either the Head of applicant’s current or previous organization or applicant’s direct Supervisor/ Superior officer at work.
Evidence of current remuneration package and photocopies of credentials, to
IITA website.
Note: Application letters not accompanied with evidence of current remuneration and age will not be treated. Only short listed candidates will be contacted.