Domeo Resources International (DRI) is a prolific organisation which proffers HR and Management Consultancy solutions premised on excellence and innovation. DRI analyses various organisational problems, develops improvement plans, deploys those plans and monitors the plans to ensure improved organisational performance.
Job Summary
- The Purchasing Manager is responsible for planning, coordinating, directing, and controlling all procurement and purchasing activities of the hotel to ensure the timely acquisition of quality goods, services, equipment, and supplies at the most competitive prices.
- The role ensures uninterrupted hotel operations through effective sourcing, supplier relationship management, contract administration, inventory coordination, and compliance with the hotel's procurement policies, financial controls, and statutory regulations.
- The Purchasing Manager works closely with Finance & Accounts, Food & Beverage, Kitchen, Housekeeping, Engineering & Maintenance, Front Office, Sales & Marketing, Spa, Security, Stores, and all operational departments to ensure efficient procurement planning, cost optimization, quality assurance, and value for money while maintaining the hotel's superior luxury service standards.
Key Responsibilities
Procurement Planning & Management:
- Develop and implement annual procurement plans aligned with operational requirements.
- Coordinate procurement activities across all hotel departments.
- Forecast purchasing needs based on occupancy levels, events, and business projections.
- Ensure the timely procurement of goods, services, equipment, and operational supplies.
- Maintain optimal stock levels to support uninterrupted operations.
- Monitor procurement budgets, expenditure, and purchasing priorities to support business continuity.
Vendor Sourcing & Supplier Management:
- Identify, evaluate, and pre-qualify reliable suppliers.
- Develop and maintain an approved supplier database.
- Negotiate competitive pricing, payment terms, warranties, and service agreements.
- Build and maintain strategic supplier relationships.
- Conduct periodic supplier performance evaluations and ensure compliance with contractual obligations.
- Resolve supplier performance issues and promote supplier diversity where applicable.
Purchasing Operations:
- Review approved purchase requisitions and obtain competitive quotations in line with procurement policies.
- Prepare and process purchase orders accurately and ensure all required approvals are obtained.
- Track purchase orders through to delivery and coordinate urgent procurement requirements when necessary.
- Maintain accurate procurement records and ensure purchasing lead times meet operational needs.
Cost Control & Budget Management:
- Negotiate favorable pricing without compromising quality.
- Identify and implement cost-saving initiatives.
- Monitor market trends and procurement spending.
- Support departmental budget management and value engineering initiatives.
- Prepare procurement cost and expenditure reports.
Inventory Coordination:
- Collaborate with the Stores team to maintain optimal inventory levels.
- Prevent stock shortages, overstocking, and excess inventory holding costs.
- Monitor reorder levels, inventory reports, slow-moving items, and obsolete stock.
- Support periodic stock counts and ensure FIFO compliance where applicable.
Quality Assurance:
- Ensure all purchased goods meet approved quality standards and specifications.
- Verify supplier compliance with quality and safety requirements.
- Coordinate inspections of delivered goods and reject substandard items.
- Maintain quality assurance records and support product standardization initiatives.
- Monitor supplier quality performance in collaboration with user departments.
Contract Administration:
- Prepare, maintain, and administer supplier contracts and service agreements.
- Monitor contract performance, pricing, renewals, and expiry dates.
- Ensure compliance with contractual obligations and applicable legal requirements.
- Monitor service level agreements (SLAs) and maintain accurate contract records.
Documentation & Record Management:
- Maintain complete and audit-ready procurement documentation, including purchase requisitions, quotations, purchase orders, invoices, supplier records, and contracts.
- Protect confidential procurement information.
- Support electronic procurement systems and ensure compliance with document retention policies.
Compliance & Internal Controls:
- Ensure procurement activities comply with company policies, procedures, and regulatory requirements.
- Maintain segregation of duties and uphold Delegation of Authority (DOA) limits.
- Promote ethical procurement practices and prevent fraud or conflicts of interest.
- Support continuous improvement of procurement controls and compliance documentation.
Audit Support
- Provide procurement records during internal and external audits.
- Respond promptly to audit queries and support procurement verification exercises.
- Implement audit recommendations and corrective actions.
- Maintain audit-ready procurement files and support compliance reviews.
Reporting:
- Prepare daily, weekly, monthly, and annual procurement reports.
- Track purchase order status, procurement expenditure, supplier performance, and cost savings.
- Produce procurement budget and performance reports for management review.
Stakeholder Collaboration:
- Partner with Finance, Food & Beverage, Kitchen, Housekeeping, Engineering, Front Office, Sales & Marketing, Spa, Security, Stores, and other operational departments to support procurement planning and operational excellence.
- Maintain effective relationships with suppliers and service providers.
- Participate in management meetings and resolve procurement-related issues promptly.
Health, Safety & Sustainability:
- Ensure suppliers comply with health, safety, and regulatory standards.
- Verify required quality and safety certifications.
- Support safe delivery procedures and the procurement of hazardous materials in accordance with regulations.
- Participate in emergency procurement planning and promote sustainable procurement practices.
Continuous Improvement:
- Comply with procurement regulations, policies, and best practices.
- Participate in relevant training and professional development.
- Recommend and implement process improvements and digital procurement initiatives.
- Benchmark procurement performance and drive continuous improvement across procurement operations.
Qualifications & Requirements
Education:
- Bachelor's Degree or Higher National Diploma (HND) in Procurement & Supply Chain Management, Purchasing & Supply, Business Administration, Logistics, Accounting, Economics, or a related discipline.
Experience:
- 5–8 years' progressive procurement experience, with at least 3 years in a supervisory or managerial role.
- Experience in a luxury hotel, hospitality organization, or large commercial establishment is highly desirable.
- Proven experience in supplier management, contract administration, inventory planning, procurement systems, and strategic sourcing.
Professional Certifications (Preferred):
- Chartered Institute of Purchasing and Supply Management of Nigeria (CIPSMN).
- Chartered Institute of Procurement & Supply (CIPS).
- Institute for Supply Management (ISM).
- Membership of the Nigerian Institute of Purchasing & Supply.
- Project Management certification is an added advantage.
- Proficiency in Microsoft Excel, ERP systems, and procurement software.
Skills & Competencies:
- Procurement & Supply Chain Management
- Strategic Sourcing
- Vendor & Supplier Relationship Management
- Contract Negotiation & Administration
- Cost Control & Budget Management
- Inventory Management
- Financial Analysis
- Procurement Planning
- Risk Management
- ERP & Procurement Systems
- Advanced Microsoft Excel
- Leadership & Team Collaboration
- Communication & Stakeholder Management
- Negotiation & Decision-Making
- Problem Solving & Analytical Thinking
- Attention to Detail
- Time Management
- Integrity, Ethics & Confidentiality.