Administrative Officer at Willow Brook Preparatory School

At Willow Brook Prep School, we provide a premium education experience built on strong structure, clear systems, and intentional teaching. Our approach ensures that every child is supported to grow into a confident, well-spoken, and independent learner.

We believe that children thrive in well-organised, nurturing environments where they are encouraged to explore, think for themselves, and learn from their experiences. Through a balance of purposeful play and guided learning, we develop creativity, curiosity, and strong communication skills.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Peter Odili, Port Harcourt - Rivers

Key Responsibilities

• Serve as the school's first point of contact, warmly welcoming parents, visitors, and prospective families.
• Manage enquiries through phone calls, emails, WhatsApp, and walk-ins professionally and promptly.
• Coordinate pupil admissions, enrolment documentation, and admissions follow-up.
• Maintain accurate student and staff records, both electronically and in hard copy.
• Prepare letters, reports, meeting minutes, and other administrative documents.
• Support fee administration by issuing invoices, receipts, and following up on outstanding payments.
• Coordinate office supplies, inventory, and procurement requests.
• Assist with organising school events, parent meetings, and special programmes.
• Ensure confidentiality of school records and sensitive information.
• Work closely with school leadership to ensure the efficient running of the school.

Requirements

• Bachelor's Degree or HND in Business Administration, Office Management, Education, or a related field.
• Minimum of 2 years' administrative experience, preferably in a school or educational institution.
• Excellent written and spoken English.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience using school management software is an added advantage.
• Excellent organisational, multitasking, and time management skills.
• Tech Savvy.

Benefits

• A supportive and collaborative work environment.
• Opportunities for continuous professional development.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV & Cover Letter to: careers@willowbrookprep.com using the job title of the subject of the mail.