Executive Assistant at Elvaridah Limited

At Elvaridah, we emphasize on the critical matters and prospects of organizations such as business growth, strategy, planning, marketing, structure, and people management across different industries. We help companies focus on the growth of their businesses while aligning costs with strategy. With our all-inclusive approach and expertise, we capture values across the boundaries of any organization. Elvaridah focuses on optimizing all the different parts of a business as a unit.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time
Department: Executive Office
Reports To: Chief Executive Officer (CEO) / Managing Director (MD)

Job Purpose

• The Executive Assistant provides high-level administrative and strategic support to the CEO/Managing Director, ensuring the efficient management of executive priorities, schedules, communications, and confidential matters.
• The role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple tasks in a fast-paced business environment.
• The Executive Assistant serves as a key liaison between the executive office, internal teams, clients, and external stakeholders.

Key Responsibilities
Executive Support:

• Manage the CEO/Managing Director's calendar, appointments, meetings, and travel arrangements.
• Coordinate daily schedules, ensuring efficient time management and prioritization of key activities.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Attend meetings where required, take accurate minutes, and follow up on action items.
• Screen and manage incoming emails, calls, and correspondence on behalf of the executive.
• Draft, proofread, and prepare professional correspondence, reports, and other business documents.

Administrative & Office Management:

• Organize and maintain confidential files, records, and documentation.
• Coordinate domestic and international travel, accommodation, and logistics.
• Process expense reports and maintain executive office records.
• Ensure the executive office operates efficiently and professionally.
• Manage office supplies and administrative requirements for the executive office.

Communication & Stakeholder Management:

• Serve as the primary point of contact between the executive office and internal/external stakeholders.
• Coordinate communication with clients, partners, vendors, and regulatory bodies.
• Build and maintain positive professional relationships with key stakeholders.
• Handle confidential and sensitive information with the highest level of discretion.

Project Coordination:

• Assist in planning, coordinating, and tracking strategic projects and business initiatives.
• Monitor project timelines and ensure follow-up on assigned deliverables.
• Coordinate cross-functional meetings and ensure timely completion of action items.
• Support business planning and executive decision-making with research and analysis.

Reporting & Documentation:

• Prepare executive reports, dashboards, presentations, and business summaries.
• Compile data and generate reports for management meetings.
• Maintain accurate records of meetings, decisions, and organizational documentation.
• Conduct research and provide relevant information to support business decisions.

Event & Meeting Coordination:

• Coordinate executive meetings, board meetings, conferences, and corporate events.
• Arrange meeting venues, logistics, catering, and presentation materials.
• Ensure all meeting documentation is prepared and distributed in advance.
• Follow up on post-meeting deliverables and commitments.

Confidentiality & Compliance:

• Maintain strict confidentiality regarding company information and executive matters.
• Ensure compliance with company policies and administrative procedures.
• Handle sensitive documents and information with professionalism and integrity.

Key Performance Indicators (KPIs)

• Executive calendar efficiency and schedule management.
• Timely completion of assigned tasks and follow-ups.
• Accuracy and quality of reports, presentations, and correspondence.
• Meeting coordination effectiveness and action item completion.
• Stakeholder satisfaction and responsiveness.
• Confidential document management and compliance.
• Administrative efficiency and process improvement.
• Executive satisfaction with support provided.

Requirements

• Bachelor's Degree in Business Administration, Management, Secretarial Administration, Communications, or a related field.
• Professional certification in Executive Assistance, Project Management, or Office Administration is an added advantage.

Experience:

• 2–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
• Experience supporting C-suite executives or senior management is highly preferred.
• Proven experience managing confidential information and executive-level priorities.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their Application to: careers@elvaridah.com using the Job Title as the subject of the email.