Tetra Maritime is a leading Nigerian ship owner and operator, providing comprehensive and tailor-made solutions across the oil and gas supply chain, including upstream, midstream, and downstream.
We are recruiting to fill the position below:
Job Title: Senior Executive Assistant
Location: Lagos
Job type: Full-time (On-site)
Category: Business Management
Role Overview
- The Senior Executive Assistant / Chief of Staff serves as a strategic partner to senior leadership, operating at the intersection of execution, governance, and decision support.
- This role goes beyond traditional administrative support, acting as an extension of the executive office to drive priorities, enforce operating discipline, and enable high-quality decision-making across the organisation.
- With a strong sense of ownership, commercial awareness, and analytical rigour, the role ensures that business operations are structured, efficient, and aligned with leadership objectives.
- The Chief of Staff plays a critical role in translating strategic intent into actionable plans, managing cross-functional initiatives, and maintaining organisational focus.
Core Responsibilities
Executive Office Leadership & Governance:
- Act as the central coordination point for the executive office, ensuring alignment, prioritisation, and disciplined execution of leadership initiatives.
- Establish and enforce operating rhythms, governance frameworks, and administrative standards across the business.
- Maintain oversight of key trackers (projects, travel, spend, vendors, and executive priorities), ensuring visibility, accountability, and traceability.
- Challenge and refine incoming requests to ensure clarity, preparedness, and alignment with business priorities.
Strategic Planning & Execution
- Partner with senior leadership to translate strategic priorities into structured plans with clear timelines, ownership, and deliverables.
- Drive cross-functional initiatives from conception to execution, ensuring delivery against agreed objectives.
- Prepare briefing materials, presentations, and decision papers to support executive discussions and outcomes.
- Monitor progress against key initiatives, proactively identifying risks, gaps, and dependencies
Executive Support & Decision Enablement:
- Provide high-level executive support, acting as a trusted advisor and sounding board to leadership.
- Synthesise complex information into clear insights, recommendations, and actionable next steps.
- Ensure leadership is fully prepared for internal and external engagements through structured briefing and follow-up.
- Represent the executive office in internal engagements where required, ensuring consistency of messaging and standards.
Operational Excellence & Project Delivery:
- Lead high-impact operational projects, events, and stakeholder engagements with full ownership of planning and execution.
- Bring structure and rigour to ad-hoc business requirements, ensuring efficient and high-quality delivery.
- Continuously refine processes to improve efficiency, scalability, and organisational effectiveness.
Travel, Logistics & Executive Readiness:
- Oversee complex travel planning for executives and staff, ensuring seamless execution and alignment with business priorities.
- Design detailed itineraries to maximise efficiency and minimise operational friction.
- Proactively manage documentation, visas, and compliance requirements to avoid disruption.
Vendor Strategy & Commercial Oversight:
- Identify, onboard, and manage external vendors, ensuring quality, reliability, and value for money.
- Conduct structured due diligence, including cost-benefit analysis and performance evaluation.
- Negotiate commercial terms and manage vendor relationships in line with organisational standards.
Data, Reporting & Insight Generation:
- Own and maintain accurate datasets across administrative and operational domains (travel, vendors, spend, projects).
- Analyse trends, inefficiencies, and anomalies, providing actionable insights to leadership.
- Produce concise reports and dashboards to support strategic decision-making and cost optimisation.
Brand, Communication & Information Management:
- Act as a custodian of the organisation’s brand and communication standards.
- Oversee creation of executive materials, presentations, and stakeholder communications.
- Maintain a structured repository of key documents, ensuring accuracy, accessibility, and consistency.
Key Success Factors
- Strong commercial and operational judgment
- High level of discretion and professionalism
- Ability to operate autonomously while influencing senior stakeholders
- Exceptional organisational discipline and attention to detail
- Structured, analytical approach to problem-solving
Requirements
- Administrative professional with a strong ownership mindset and sound judgment.
- Highly analytical, comfortable working with data, dashboards, and financial information.
- Proven ability to manage complex logistics, projects, and stakeholders independently.
- Confident communicator able to push back, enforce standards, and present recommendations to leadership.
- Organized, resilient, detail-driven, and trusted to operate with minimal supervision.
Application Closing Date
Not Specified.
https://www.hotnigerianjobs.com/hotjobs/929312/senior-executive-assistant-at-tetra-maritime.html