Zedcrest Capital is a full service capital management firm, with core interests in fixed income securities trading, asset management and proprietary investments.
We are recruiting to fill the position below:
Job Title: Head, Facilities & Administration
Location: Lagos
Job type: Full-time
Workplace Type: Onsite
Summary
- The Head of Facilities & Administration is responsible for ensuring safe, reliable, cost-effective, and well-managed physical work environments and administrative services that enable business productivity and growth.
- The role provides strategic leadership over facilities, office operations, vendor management, travel, and general administration, with a strong focus on business continuity, service quality, and cost optimisation.
Facilities & Infrastructure Management:
- Oversee day-to-day operation and maintenance of all offices and facilities across all our locations.
- Ensure uninterrupted utilities (power, water, internet, HVAC, security) with clear backup and escalation plans.
- Lead preventive maintenance planning for generators, power systems, and critical infrastructure.
- Develop and maintain business continuity and emergency response plans.
- Ensure facilities comply with health, safety, and regulatory requirements.
Vendor & Contract Management:
- Select, onboard, and manage facilities, maintenance, cleaning, security, and utility vendors.
- Define service level agreements (SLAs) and performance metrics for all vendors.
- Conduct regular vendor performance reviews and enforce accountability.
- Lead vendor negotiations to optimise costs without compromising service quality.
- Investigate and resolve service failures, including root cause analysis and corrective actions.
Administration & Office Operations:
- Oversee office administration, supplies, asset management, and space planning.
- Ensure offices are functional, professional, and aligned with company culture.
- Manage office moves, expansions, and new office setups as the business grows.
- Establish standard operating procedures (SOPs) for admin and facilities processes.
Fleet & Logistics Management:
- Provide strategic oversight of the organisation’s fleet operations, ensuring availability, safety, and cost efficiency across all locations.
- Set and enforce fleet policies covering vehicle allocation, usage, maintenance, and compliance.
- Oversee fleet costs, vendors, and contracts, driving optimisation across fuel, maintenance, insurance, and leasing.
- Oversee business travel and related logistics
- Ensure regulatory compliance, risk management, and reporting, including licensing, insurance, incidents, and performance metrics.
Financial Management & Cost Control:
- Own the facilities and administration budget.
- Track spend against budget and provide regular cost and variance reports.
- Identify and deliver cost-saving initiatives through better planning and vendor management.
- Support procurement processes related to facilities and admin services.
Team Leadership & Capability Building:
- Lead, coach, and develop the Facilities and Admin team.
- Set clear performance expectations and accountability standards.
- Build a proactive, service-oriented, and risk-aware team culture.
- Ensure adequate staffing levels to support current and future business needs.
Stakeholder Management & Reporting:
- Act as the primary point of contact for facilities and admin matters across the business.
- Partner with HR, IT, Finance, and Operations to support workforce and business needs.
- Provide regular reports on facilities performance, risks, incidents, and improvement initiatives.
- Escalate risks proactively and recommend solutions to senior leadership.
Educational Qualification
- Bachelor’s Degree in Facilities Management, Engineering, or a related field.
- Relevant professional certifications are an added advantage.
Experience:
- 10+ years of experience in Facilities and Administration, or Operations management.
- Proven experience managing multi-site facilities and third-party vendors.
- Strong background in preventive maintenance, utilities management, and office operations.
- Experience in fast-growing or high-change environments is highly desirable.
Skills & Competencies:
- Strong leadership and people management skills.
- Excellent vendor negotiation and contract management capability.
- High attention to detail with strong problem-solving skills.
- Ability to think strategically while executing operationally.
- Strong budgeting, cost control, and reporting skills.
- Clear, confident communication and escalation judgement.
Must have skills:
- Facilities management
- Leadership Qualifications
Application Closing Date
Not Specified.
https://www.hotnigerianjobs.com/hotjobs/930198/head-facilities-administration-at-zedcrest-capital.html