Executive Assistant to the Founder (Intern) at SustyVibes (Sustainability Vibes)

SustyVibes (Sustainability Vibes) is a youth-led organisation making sustainability relatable, actionable, and cool for young people. Since 2016, we have led multiple advocacy and community-based projects aimed at fostering youth climate resilience. As we enter our next chapter, we are implementing the North Star project, a restructuring and growth process designed to strengthen our people, systems, and long-term impact while staying true to our values of care, creativity, and community. We currently have operations in Nigeria, the United Kingdom, and the United States.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the Founder (Intern)

Location: Lagos, Nigeria
Work mode: Hybrid
Reports to: Founder, SustyVibes
Working Hours: 20 hours per week (flexible schedule)
Contract Type: Internship (6 months, renewable based on performance and organisational needs)

Role Summary

• The Executive Assistant to the Founder (Intern) provides administrative support to the founder on day-to-day tasks. We are seeking a candidate who is kind, creative, understands the pressures a Founder faces, follows up the first time, and pays close attention to detail.
• Working closely with Sustyvibes’ Founder, the intern will assist with task management, calendar coordination, meeting preparation, basic reporting and presentation support, and email and social media management.
• The role helps ensure that priorities are tracked and logistics are handled efficiently, allowing the Founder to focus on strategic leadership and organisational growth.
• This role is ideal for someone highly organised, detail-oriented, proactive, and interested in gaining exposure to executive coordination within a fast-paced, mission-driven organisation.

What You’ll Do
Executive Office & Strategic Support/Coordination:

• Support scheduling, preparation, and documentation of Board of Trustees and Advisory Board meetings.
• Track Board action points and ensure timely follow-up across leadership.
• Manage the Founders calendar, priorities, and scheduling to ensure alignment with organisational strategy.
• Make and coordinate calls on behalf of the Founder, ensuring clear communication and appropriate follow-up with stakeholders.
• Represent the Founder at selected meetings or events where required, ensuring accurate communication of key messages and feedback.
• Prepare briefing documents, talking points, and summaries for high-level meetings and engagements.
• Assist with screening and organising incoming emails and messages.
• Draft simple responses or follow-up messages where appropriate.
• Help ensure timely communication between the Founder and internal teams.
• Support coordination of senior leadership meetings, including agenda setting and minutes.

External Relations & Communications Support:

• Coordinate logistics for high-level stakeholder meetings, donor engagements, and external events.
• Assist in preparing reports, proposals, and correspondence for partners and funders.
• Support with website and social media management, ensuring full visibility of the founder’s activities.
• Ensure timely and professional communication with key stakeholders.
• Support documentation of external engagements and partnership discussions.

Operational & Personal Support:

• Maintain organised filing systems (digital and physical, where applicable).
• Support expense documentation and administrative processes linked to the Executive Office.
• Support travel planning by helping research flights, accommodation, and event logistics.
• Assist with preparing travel schedules and meeting itineraries.
• Provide personal administrative support as needed, including shopping
• Ensure confidentiality and discretion in handling sensitive tasks and information.

Cross-Functional Coordination:

• Liaise with Heads of Departments to gather information required for reporting and decision-making.
• Support alignment between the Executive Office and Operations, Finance, Programs, and People & Culture teams.
• Help track tasks, deadlines, and follow-ups from meetings involving the Founder.
• Provide administrative support to ensure commitments and deliverables are documented and monitored.
• Help streamline workflows within the Executive Office to improve efficiency and clarity.

Systems & Process Support:

• Assist in reviewing and improving internal workflows and processes.
• Support the adoption and use of digital collaboration tools such as Google Workspace, ClickUp, and Zoom.
• Provide feedback to strengthen coordination and team efficiency.

What We’re Looking For

• Candidates should possess a Bachelor’s Degree in a relevant field.
• Must have 0-2 years’ experience in an executive support, administrative, or coordination role (nonprofit or mission-driven experience preferred).
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and judgment.
• Strong alignment with SustyVibes’ mission and values.

Key Competencies:

• Executive-level coordination and prioritisation
• Attention to detail and structured documentation
• Confidentiality and discretion
• Proactive problem-solving
• Clear communication
• Ability to manage multiple competing priorities
• Professional maturity and reliability

Salary and Benefits

• Stipend: Modest monthly stipend (N150,000 / Month)
• Tools: Laptop required (organisation may provide)

Application Closing Date
16th August, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: SustyVibes is an equal opportunity organisation committed to creating a workplace where everyone feels valued, supported, and able to do their best work.