Executive Assistant at MMT Consults

MMT Consults is a dynamic Human Resource Consulting and General Services firm dedicated to delivering innovative, practical, and sustainable solutions that empower organizations to achieve excellence. We partner with businesses across diverse sectors to optimize their people, processes, and performance, ensuring growth, efficiency, and long-term success.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Wuse, Abuja (FCT) 
Employment Type: Full-time

Job Summary

• We are seeking a highly organized, proactive and calculative Executive Secretary/ Personal Assistant to provide comprehensive high-level support to the Managing Director.
• The ideal candidate will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the MD.
• This role requires a professional who "thinks ahead" anticipating needs before they are voiced and ensuring all operational activities align with the MD's strategic priorities.

Key Responsibilities
Executive Support & Management:

• Manage an extremely active calendar of professional appointments, ensuring all scheduling conflicts are resolved proactively and that the MD’s time is optimized for high-priority business activities.
• Anticipate the MD’s daily requirements by preparing all necessary briefs, documents and talking points well in advance of scheduled meetings.
• Serve as the executive interface for the MD’s office, managing the flow of communication and ensuring internal departments are aligned with the MD’s priorities
• Manage the MD’s diary, prioritizing appointments and screening all incoming calls, emails and visitors.
• Draft, edit and proofread high-level correspondence, memos and technical project proposals.
• Lead the end-to-end preparation, drafting and timely submission of project bids and tender documents.
• Regularly update and refine the Company Profile to ensure it accurately reflects our current capabilities and project history.

Administrative & Secretarial Oversight:

• Organize and coordinate international and local travel itineraries, including all flight agendas, accommodation and ground logistics.
• Record accurate minutes during executive meetings and maintain a rigorous follow-up system to ensure all "action items" are completed by the relevant team members.• Maintain a digital and physical filing system for corporate documents to ensure all records are organized and easily retrievable.
• Manage the MD’s professional expenses, ensuring all receipts are logged and retired accurately.

Strategic Communication & Representation:

• Coordinate the MD’s public engagements and stakeholder meetings from planning through to completion
• Represent the Office of the MD in professional circles with high decorum while ensuring the strictest confidentiality is maintained at all times.
• Screen all incoming calls and requests to make informed, independent decisions based on the priority and urgency of each matter.

Project Coordination:

• Support the MD by monitoring the progress of various company projects and tracking departmental KPIs to ensure organizational goals are met.
• Provide the MD with data-driven research and reports to support informed executive decision- making

Salary
N180,000 - N200,000 monthly.

Application Closing Date
15th August, 2026.

How to Apply
Interested and qualified candidates should send CV to: julietoteri@gmail.com using the job title as the subject of the mail.