Admin & Document Controller at an Oil & Gas Company - Westfield Consulting Limited

Westfield Consulting Limited - Our client in the Oil & Gas space is recruiting qualified and passionate candidates to fill the position below:

Job Title: Admin & Document Controller

Location: Warri, Delta
Employment Type: Full-time

Job Summary

• The HSE Officer is responsible is responsible for managing all technical and administrative documentation, ensuring compliance with industry standards, regulatory requirements, and company procedures.
• The role combines administrative support with strict document control to maintain accuracy, traceability, and secure storage of records.

Key Responsibilities
Document Management:

• Establish and maintain electronic and hard-copy filing systems.
• Register, log, and track all incoming/outgoing documents.
• Ensure proper numbering, categorization, and version control.

Compliance & Standards:

• Ensure documents meet company, client, and regulatory requirements.
• Maintain confidentiality and data security.
• Support audits and inspections with accurate records.

Distribution & Coordination:

• Distribute documents to relevant departments (Engineering, HSE, Operations, Procurement, Finance).
• Track acknowledgements, reviews, and approvals.
• Liaise with clients, contractors, and consultants on submissions.

Project Support:

• Assist with project handover dossiers, as-built documentation, and close-out reports.
• Manage redlines and ensure incorporation of field changes before finalization.
• Prepare transmittals, registers, and status reports.

Administrative Duties:

• Provide general office support (scheduling, correspondence, reporting).
• Coordinate with IT and management to improve document control tools.
• Generate KPI dashboards and document workflow reports.

Key Requirements

• Degree in Business Administration, Information Management, Engineering, or related fields.
• Minimum of 3 - 5 years’ experience in Oil & Gas or related industries.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Experience in EDMS/DMS (e,g, Aconex, SharePoint, Procore)
• Basic understanding of Engineering drawings and Oil & Gas terminology.

Salary

• N400,000 - N500,000 per month (Net Salary) (However, the salary can be negotiated upward depending on the candidate’s experience).

Application Closing Date
Not Specified. 

How to Apply
Interested and qualified candidates should send their current CV to: cvs@westfield-consulting.com cc victor.allu@westfield-consulting.com using the role you are applying for as title of the email

Note: Only shortlisted candidates will be contacted.