Procurement Consultant at Heartland Alliance International (HAI)

Heartland Alliance International (HAl) is the global arm of Heartland Alliance for Human Needs & Human Rights, a family of organizations that has been leading anti-poverty and social justice work in Chicago for more than 125 years. HAl implements programs in nearly a dozen countries on a range of global human rights issues, providing mental health and psychosocial services, access to justice for survivors of conflict or abuse, and high-quality stigma-free healthcare.

We are recruiting to fill the position below:

Job Title: Procurement Consultant

Location: Abuja
Position Type: Short Term Consultancy
Duration: 3 Months with possible extension

Job Summary

• The Procurement Consultant will strategically develop and implement commodity/supply chain strategies throughout the organization to reduce costs.
• The role will require the Consultant to be familiar with the complete range of strategic sourcing activities which includes the analysis of spend, the formulation and implementation of commodity strategies, the negotiation of contracts and the ongoing management of strategic supplier relationships

Essential Duties, Responsibilities and Deliverables

• Oversee procurement requirements for Heartland Alliance Nigeria as per approved guidelines and procedures.
• Independently develop, negotiate, execute and administer, all types of unique, complex, high risk, legally binding contracts for goods, trade services, personal and professional services.
• Minimize the organization’s liability exposure by ensuring contracts and purchases meet legal, statutory, policy and procedural compliance.
• Coordinate contract amendment process, ensuring that amendments are in compliance with original solicitations and contract statements of work.
• Responsible for procuring, commodities, equipment, furniture, supplies and miscellaneous services in support of the operational requirements of the organization;
• Coordinate all phases of contractor selection process. Understand, recommend and apply the appropriate method of solicitation, evaluating the risk associated with the contract, advertising format, insurance requirements, methods of compensation and other matters concerning procurement.
• Administer and manage executed contracts. Develop and update policies, templates and forms involving all aspects of purchasing, risk management, contracts/agreements and property renovations,
• Design, develop, and provide training to HAl personnel in use of policies, procedures and purchasing practices.
• Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets.
• Maintain relationship with vendors interested to supply of goods and services.
• Conduct customer service visits to supported sites/facilities to meet with maintenance and management staff to discuss purchasing, property, and risk management.
• Research, prepare and/or coordinate special projects as requested by the Operations Director or other senior management. Meet with the other managers and Directors as needed to discuss integration of property and purchasing responsibilities with general financial responsibilities and information.
• Search and manage office leases
• Perform other duties as assigned

Deliverable:

• Provide a bi-weekly progress report on the accomplished tasks.

Education and/or Experience

• Minimum of a Bachelor’s degree in Procurement and Supply Chain, Logistics or related field with prior experience in procurement and supply chain management;
• Thorough understanding of Supply Chain Management operational concepts surrounding production planning, inventory control, purchasing, logistics, stockroom operations, and shipping/receiving;
• Minimum three years professional experience of supporting international procurement and distribution of health commodities such as medicines, laboratory reagents, hospital and laboratory equipment and personal protective equipment.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• International work experience in large scale HIV/AIDS, TB or Malaria program and health commodity logistics, and/or supply chain strengthening essential.
• Minimum of five years post qualification experience
• Ability to negotiate at the highest levels with suppliers

Application Closing Date
10th December, 2018.

Method of Application
Interested and qualified candidates should send a full CV detailing all relevant professional experience and achievements, a Cover Letter detailing qualifications in relation to the position and three professional references to: ng-recruitment@heartlandalliance.org