Senior Human Resources Assistant at the United Nations High Commissioner for Refugees (UNHCR)

The United Nations High Commissioner for Refugees (UNHCR) was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.

We are recruiting to fill the position below:

Job Title: Senior Human Resources Assistant

Position Number: 10030884
Location: Abuja
Category: Human Resources
Grade: GS - 5
Duration of Contract: One Year
Contract Type: Fixed Term Appointment

Context, Duties and Responsibilities

• Senior Human Resources Assistant will function under direct supervision of the Associate Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

The incumbent will have the following responsibilities:

• Assist in the recruitment, assignment, reassignment and separation of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
• Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Update personnel related information in MSRP/HR module upon receipt of update access.
• Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
• Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, issue local Travel Authorizations.
• If necessary, assist with shipment of their personal effects in coordination with the supply section.
• Administer UNHCR medical insurance plan for locally recruited staff upon completion of the necessary trainings. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
• Perform other related duties as required. Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
• Initiate routine correspondence on HR matters for the authorizing officer’s approval.

Essential Minimum Qualifications

• Completion of secondary education with certificates in secretarial and administrative training.
• Minimum 5 years of previous relevant work experience.
• Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
• Fluency in English and working knowledge of another relevant UN language or local language.
• Excellent drafting skills in English.

Desirable Qualifications & Competencies:

• Working knowledge of  other UN language(s).
• Field experience with UNHCR and/or with other humanitarian organizations is an asset.
• High IT affinity and working experience of PeopleSoft/MSRP.

Application Closing Date
28th January, 2019.

How to Apply
Interested and qualified candidate should:
Click here to apply online
Or
Email Application

• Kindly prepare an application/letter of motivation, Resume as well as fully completed and signed UNHCR Personal History Form (P11)
• Submit the application, resume and Personal history form (P11) via email to: niglahr@unhcr.org quoting in the subject line the vacancy number and title of the position (VERY IMPORTANT).
• Kindly make sure you use the "UNHCR Personal History Form".
• Kindly note that a written test will be conducted for this position which will be followed by a competency based interview.

Click Here to Download UNHCR Personal History Form (P11) (Doc)

Note

• "There is no need to send other CERTIFICATES with the application at this stage".
• Incomplete applications will not be reviewed.
• Only short-listed applicants will be contacted.
• Applications from female candidates are strongly encouraged.