Posted on Wed 01st Mar, 2017 - hotnigerianjobs.com --- (0 comments)
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
International Medical Corps is therefore looking for a suitable candidate to fill the position of :
Job Title: Administrative Officer
Location: Maiduguri
Job Summary
Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Essential Responsibilities
Manage and coordinate all travel arrangements for staff as directed by supervisor.
Advocate and promote a healthy, creative and safe work environment.
Ensure proper functioning of the office
Responsible for dealing with day-to-day IT queries
Coordinating submission of staff Time sheet
Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
Develops administrative assistant by providing information, and experiential growth opportunities.
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Overseeing the running of the Guest house and domestic Staff with the assistance of the Administrative Assistant.
Assist HR in Staff on boarding processes.
Contribute to team-wide communication and knowledge management and participate in organization wide events and discussions on related topics/projects
Ensure hire processes are in compliance with all the formalities and registration required by local law.
Manages and updates in real time Administrative databases
Track and monitor annual leave, sick leave and absences.
Manage employee relations
Coordinate and facilitate employee exit process and archive all required documents.
Manage and monitor all IMC offices and homes acquisitions, administration, maintenance.
Ensure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, Internet and other communication function .
In collaboration with HR track and monitor Expatriates’ visa extensions
Monitor proper use and functionality of office equipment
Custodian and distributor of field office assets.
Qualification and Experience
Over two (2) years’ cognate experience
Degree in Business Administration or any related course
Experience in an INGO setting is an added advantage
Key Competencies
Strong communication skills: oral, written and presentation skills.
Should be a team player and culturally sensitive.
Demonstrated proficiency in computer applications such as word processing, spreadsheets, email and utilization of the internet
Strong leadership, team building, conflict resolution and ability to deliver IMC’s strategic objectives.
Extremely flexible, and have the ability to cope with stressful situations
Reporting and writing skills, managing processes,
Analytical and Problem Solving
Inventory control
Proficiency in Microsoft Office
Application Closing Date
14th March, 2017.
How to Apply
Interested and qualified candidates should send their applications and CV's addressed to the "Human Resource Manager", International Medical Corps via: [email protected]
Note
Candidates MUST state the position and location they are applying for as the subject of their email, otherwise applications will not be considered.
Only Short-listed candidates will be contacted.
Application letter and curriculum vitae should be in a single Microsoft Word Document.