Administrative Officers at the International Medical Corps (IMC)

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps is therefore looking for a suitable candidate to fill the position of :

Job Title: Administrative Officer

Location: Maiduguri

Job Summary

• Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Essential Responsibilities

• Manage and coordinate all travel arrangements for staff as directed by supervisor.
• Advocate and promote a healthy, creative and safe work environment.
• Ensure proper functioning of the office
• Responsible for dealing with day-to-day IT queries
• Coordinating submission of staff Time sheet
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Develops administrative assistant by providing information, and experiential growth opportunities.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Overseeing the running of the Guest house and domestic Staff with the assistance of the Administrative Assistant.
• Assist HR in Staff on boarding processes.
• Contribute to team-wide communication and knowledge management and participate in organization wide events and discussions on related topics/projects
• Ensure hire processes are in compliance with all the formalities and registration required by local law.
• Manages and updates in real time Administrative databases
• Track and monitor annual leave, sick leave and absences.
• Manage employee relations
• Coordinate and facilitate employee exit process and archive all required documents.
• Manage and monitor all IMC offices and homes acquisitions, administration, maintenance.
• Ensure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, Internet and other communication function .
• In collaboration with HR track and monitor Expatriates’ visa extensions
• Monitor proper use and functionality of office equipment
• Custodian and distributor of field office assets.

Qualification and Experience

• Over two (2) years’ cognate experience
• Degree in Business Administration or any related course
• Experience in an INGO setting is an added advantage

Key Competencies

• Strong communication skills: oral, written and presentation skills.
• Should be a team player and culturally sensitive.
• Demonstrated proficiency in computer applications such as word processing, spreadsheets, email and utilization of the internet
• Strong leadership, team building, conflict resolution and ability to deliver IMC’s strategic objectives.
• Extremely flexible, and have the ability to cope with stressful situations
• Reporting and writing skills, managing processes,
• Analytical and Problem Solving
• Inventory control
• Proficiency in Microsoft Office

Application Closing Date
14th March, 2017.

How to Apply
Interested and qualified candidates should send their applications and CV's addressed to the "Human Resource Manager", International Medical Corps via: [email protected]

Note

• Candidates MUST state the position and location they are applying for as the subject of their email, otherwise applications will not be considered.
• Only Short-listed candidates will be contacted.
• Application letter and curriculum vitae should be in a single Microsoft Word Document.