Posted on Thu 16th Mar, 2017 - hotnigerianjobs.com --- (0 comments)
Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians' victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
We are recruiting to fill the position below:
Job Title: Deputy Administrator for Finance
Location: Borno
General Objective
The deputy administrator for finance works with the base administrator to ensure the financial, accounting and budgetary management of the base, in compliance with the PUI and donors procedures and National and local regulations.
Responsibilities and Tasks
Accountancy Management:
To check all spending commitments and any purchase on the base before forward it to the base administrator for validation
To follow up all transactions posted in the accounting Saga
In collaboration with the base administrator, to prepare the month-end closing for the base (budget codes, invoices, validation...)
In collaboration with the Base administrator, to prepare monthly and annual financial reports
To make recommendations for update of financial policy & procedures
To be responsible for documentation (i.e. update of written procedures) and dissemination among the relevant staff (training), in collaboration with the Base administrator
Cash Management:
To do a cash box inventory at the end of each week
To analyze the base cash situation at the end of each week, and to find proper and quick solutions when needed (cash shortage)
To ensure that the Cash handling procedures is implemented and respected
Finance Management:
To prepare the calculation and payment of all taxes
In collaboration with the base administrator, to ensure monthly budgetary monitoring of projects
To know and use donors' reference guidelines
To control monthly expenses and forecast budget
To contribute to the preparation and draft of new budgets in collaboration with the different departments and the base administrator
To help preparing the external financial reports for financial sponsors and the audits, in collaboration with the base administrator
Team Management:
To participate to the recruitment process of the staffs under his/her direct supervision.
To support the admin staff in the fulfillment of their duties
To report to his/her line manager problems and/or concerns on technical issues
To train the admin staff on the Admin and Finance component
To solve team conflicts, if any, and ensure team building
To support the admin staff in improving their performance
To conduct appraisals every six months for the staffs under his/her supervision
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.
Requirements
Language skills: Fluent in English, good knowledge of Hausa is an asset
Computer Skills: Proficient user of MS office (including Word, Excel, Outlook, PowerPoint)
Education degree: University Degree or HND in Finance or Accounting
Work Experience:
At least two years' experience in a similar position
Previous experience in an international NGO is an asset
Team supervision is an asset
Other Requirements:
Commitment to the NGO values and principles
Rigor and organization
Attention to detail
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
Able to manage stress and pressure
Teamwork and team management
Diplomacy and problem solving
Honesty and integrity
Application Closing Date 13th May, 2017. How to Apply
Interested and qualified candidates should submit the following documents only:
Updated CV
Letter of motivation
Scan of work certificates,
Scan of HND or university Degree certificate as well as higher certificates if any
Reference contacts.
Documents other than the one describe above should not be submitted and the position must be clearly indicated in the subject of the e-mail.