Standard IBTC Bank is a leading African banking group focused on emerging markets globally. It has been a mainstay of South Africa's financial system for 150 years, and now spans 16 countries across the African continent.
Stanbic IBTC Bank is recruiting to fill the vacant position of:
Job Title: PA to Head Business Development (SIPML)
Job ID: 12665
Location: Lagos Nigeria
Position Description The Personal Assistant (PA) to the Head - Business Development works closely with the Head - Business Development to provide administrative as well as secretarial support. The PA is responsible for performing and coordinating the Head - Business Development’s administrative activities, and also storing, retrieving, and integrating information for dissemination to staff and clients.
Key Responsibilities
The PA to the Head - BDU has responsibilities to the following in the organization:
The Company:
Answer and screen calls to determine the relevance of the call/query, proactively and independently resolve the queries where possible
Integrating information for dissemination to clients
Monitor departmental media campaign and ensure adequate inventory of marketing materials.
Circulate Media Schedule regarding any campaign to all states and micros for follow up and to ensure listening -in
Listening and watching for our adverts on TV and radio to make sure we are getting value for our money.
Ensure adequate supply of marketing materials.
The HEAD - BD:
Answer and screen calls to determine the relevance of the call/query, proactively and independently resolve the queries where possible
Welcoming and looking after visitors
Organizing and maintaining diaries, and making appointments
Draft and type correspondence including letters and memoranda
Organizing and storing paperwork, documents and computer-based information
Arranging travel and accommodation
Submitting expense claims on behalf of Head - BD and managing budgets
Structure an effective filing system for the department including press clippings and other research articles
Following-up on execution of assignments delegated to other staff by Head - BD
Running of certain routine errands and carrying out specific tasks as may be
advised by the Head – BD
Business Unit Heads/Leaders
Ensuring the proper distribution of documents received as soon as they come in
Circulation of information among Units as advised
Business Development Unit
Ensure transfer of Micros’ transport allowance into their Bank Accounts weekly and retiree to FinCon weekly
Manage weekly BD allowance and retire to FinCon weekly
Prepare and send Key Risk Indicators (KRIs) of all BD Micro locations in Lagos to Risk Management monthly
Manning the Pension Managers mailbox
Scheduling cars and drivers for Micro Officers in BDU and Officers in RMU
Making stationery requests on behalf of BD and officers in Micro locations and ensuring that the items requested for are dispatched to Micros outside Lagos
Payments: Processing of invoice payments for respective agencies and suppliers
Raising memos and getting approvals for expenses incurred by BDU
Receiving C of I’s of client Companies, logging them on the system and sending the hardcopies to Registration Unit daily. Also sending daily reports of C of I’s received daily to Registration Unit as well as weekly to Internal Control Unit.
Sending Contribution Schedules to Companies on request
Ensure availability of marketing materials i.e. forms, fliers and stickers.
Proper filing of all correspondence received in the unit
Employees:
Providing information and feedback to staff as required
Key Performance Measures (Highlights of current Performance Contract)
Monitoring Press adverts in the dailies
Ensuring that tearsheets are supplied before claims for advert placements are made.
Accuracy in the dissemination of information
Discretion and non-tolerance of careless handling of sensitive information
Timely presentation of memos for approvals and submission of same for payments
Timely Retrieval of documents when needed
Presenting Head – BD’s claims and ensuring payment is made
Ensuring that mails in the Pension Managers mailbox are distributed to the appropriate Units within 24 hours of receipt
Submission of C of Is received to Registration Unit daily
Submission of approval requests for Media Campaign to PENCOM and monitoring with Compliance unit till approval is received
Required Skills and Qualifications Knowledge
Bachelor's degree
Minimum of 2 years work experience
Knowledge of the Pension Reform Act and related guidelines
Excellent computer skills (Word, Power Point, Excel and Outlook)
Excellent Customer service skills using communication and follow- through skills
Able to resolve issues with tact and diplomacy
Must have a positive professional demeanor and approach when conducting business with internal and external customers
Ability to accept constructive criticism and integrate suggestions in effective and creative ways is also necessary
Experience
Customer service experience
Good understanding of the Pension Reform Act and related guidelines
Required Competencies
Personal Competencies
Good customer service
Flair for Personal Development & Learning
Sociable, good interpersonal skills
Ethical conduct
Strong analytical skills
Strong interpersonal skills
Acts with integrity
Ability to work under pressure
Excellent organizational skills
Application Closing Date
23rd July, 2014
Method of Application
Interested and qualified candidates should Click here to apply online