Procurement/Logistics Officer at Oxfam Nigeria - Adamawa

Oxfam in Nigeria is an international nonprofit organization committed to ridding the world of poverty. We have a conviction that once given the chance to do so people are well capable of building a livelihood without poverty on their own. To do this, we work with local organizations, build their capacity and provide strategic funding to local projects in developing countries. We also lobby governments and companies to take into account the interests of the poorest people, and campaign to involve men and women also in our work.

Oxfam Nigeria is recruiting to fill the position of:

Job Title: Procurement/Logistics Officer (Michika Adamawa State)

Division / Department / Location: Nigeria Country Office, Oxfam
Job Family: Programme
Duration: 6 months

OXFAM Purpose:
Oxfam, a confederation of 17 affiliate organisations, is committed to ridding the world of poverty. We have a conviction that people are well capable of building a livelihood without poverty on their own, once given the chance to do so. Which is why we support local projects in developing countries, why we lobby governments and companies to take into account the interests of the poorest people, and why we campaign to involve men and women also in our work. The confederation works together to increase the impact of its long term development and humanitarian responses.

Team Purpose:
To develop, co-ordinate and implement together with Oxfam affiliates and partners, the Oxfam humanitarian strategy and priority frameworks for the Nigeria at the country level; to ensure that Oxfam and partners have the capacity to respond rapidly and proportionately to humanitarian emergencies with a focus on WASH and EFS-VL, and in the event of an emergency, to coordinate Oxfam’s humanitarian response delivery with partners within the frameworks agreed in Oxfam and in co-ordination with the Country Director.

Job Purpose:
To effectively contribute to Oxfam’s emergency response delivery with local partners in North Eastern Nigeria through hands on support to the management, implementation, monitoring and reporting of timely and high quality humanitarian assistance to conflict affected people. This includes performing related administrative tasks.

Reporting Lines:
Post holder reports to:
Humanitarian and Security Coordinator

Key Responsibilities:
Summary of essential job functions

A. Procurement

• Ensure all communication and procurement activities are realized in a transparent manner.
• Identification of veritable suppliers.
• Drafting of documentation; specifications, dispatching request letters, award letters, and notices.
• Ensure that appropriate level of authorization is received prior to releasing the requests and orders.
• Monitoring procurement files, the follow-up of suppliers and deliveries to schedule dates.
• Sign-off deliveries with suppliers to final warehouse destinations in target areas (Michika LGA) and ensure correct quantities and specifications of all supplied items.
• Ensure timely delivery of procured supplies and materials. Track procurement status.
• Prepare reports on all procurement & logistics issues and report to Project Manager and warehouses on a BI-weekly basis.

B. Importation and Custom clearance

• Ensure the clearance of imported supplies for custom clearance,
• Ensure the VAT tax clearance for all imported goods.
• Ensure the imported goods arrive to final destination in country.

C. Storage and distribution

• Identify secure warehouse facilities in (Mubi/Michika).
• Negotiate and arrange rental contracts for project duration.
• Ensure stock taking procedures are set-up in the warehouses with NRC project staff.
• Ensure supplies on stocked accordingly to relevant standards.
• Sign-off delivered stock to Civil Society Coalition for Poverty Eradication (CISCOPE).

D. Transportation and accommodation

• Identify vehicle rental companies for project field trips
• Identify suitable accommodation for field trips in LGA’s
• Negotiate rental contracts for project duration.

Skills and Competence:

• Be familiar with ECHO procurement guidelines and should have managed ECHO funded projects
• Experience with emergency response delivery in similar conflict situation preferably including WASH and EFSL , and an understanding of all aspects of procurement/logistics in humanitarian assistance.
• Be familiar with and abide by the NGO/Red Cross Code of Conduct, Sphere standards, the People in Aid Code.
• Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts and with staff and partners with variety of ethnic, gender, cultural backgrounds..
• Report Writing
• Cooperation and networking skills.
• Basic accounting, filing and bookkeeping skills.
• Excellent written and spoken English and Hausa.

Required work experience: 5 years or more
Should be willing and able to travel in Northern Adamawa (Michika LGA axis, Adamawa State) on short notice

Other:
This job description is not incorporated into the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments following discussions with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate the achievements of the key responsibilities in accordance with the Performance Review process

Remuneration
Salary: Euro 6,200
Application Closing Date
21st August, 2014

Expected start date: September 2014

Method of Application
If you are interested, please send a motivational letter and curriculum vitae in English to: [email protected]

Further enquirers on this position can be sent to: Doris Nwankwo, Human Resource Officer, [email protected]

Only Shortlisted candidates will be contacted.