Finance and Operations Manager at Pathfinder International

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do - believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services - from contraception and maternal care to HIV prevention and AIDS care and treatment.

Evidence to Action for Strengthened Family Planning and Reproductive Health Services for Women and Girls (E2A) is USAID's global flagship project for strengthening quality FP/RH service delivery and is led by Pathfinder International. The project is designed to reduce unmet need for family planning by scaling-up proven best practices (BPs) to ensure that women and girls receive and use quality services through all stages of the reproductive life cycle. E2A promotes healthy FP/RH behaviors, gender-equality, and the application of compelling evidence for FP use. The project is in partnership with the African Population and Health Research Center (APHRC), IntraHealth International, Management Sciences for Health (MSH), ExpandNet, and PATH.

Pathfinder International is recruiting to fill the position below:

Job Title: Finance and Operations Manager

Ref: 15-40-E2A
Locations: Akwa Ibom, Cross River and Lagos, Nigeria

Program Overview

• This 3 year, USAID supported project aims to contribute to the reduction in Mother to Child Transmission (MTCT) of HIV/AIDS by providing a standardized package of PMTCT and tuberculosis (TB)/HIV services integrated with quality reproductive MCH services in private healthcare facilities, as recommended by the National guidelines and by addressing the underlying gender, youth, and HIV stigmas that impede access, provision,  and sustained utilization of these services in Akwa Ibom, Rivers, C/River and Lagos states of Nigeria.

Position Purpose:

• Finance and Operations Manager works in partnership with the Project Director  and the head of the Pathfinder Nigeria finance team in providing administrative and financial functions of the project including in the 4 assigned states. S/he collaborates with the Project Director to ensure the optimal deployment and use of staff, financial and logistic resources  to achieve project’s targets within Nigeria.

Key Responsibilities

• Oversee the project’s management of financial functions ensuring donor/contract compliance.
• Develop and prepare budget forecasts and manage expenses within approved budget.
• Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
• Oversee the timely and accurate preparation and submission of regular financial statements, monthly pipeline analysis and other financial reports to headquarters.
• Keeps custody of financial documents i.e. check books, lease agreements, contracts with donors.
• Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
• Carries out financial pre-award needs assessment, reviews proposals and modifications of sub grants for feasibility, cost effectiveness, comprehensiveness, accuracy and compliance with applicable policies.
• Ensure compliance of sub grants from beginning through close out.
• Provide support to program staff in budget preparation and assist in implementation of w/shops and trainings.
• Identify, select, manage performance of, and mentor finance and administrative project staff and staff of local sub-grants/partners in ensuring professional growth and development as well as capacity building.
• Oversee subgrantees/contractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
• Develop management policies and procedures to ensure efficiency, adequate internal control, quality, and all resources are in place, adhered to, and in compliance with local laws, donor rules and regulations.
• In collaboration with Pathfinder's Nigeria IT team to deploy, maintain and monitor information technology systems and operational facilities to support project staff and programming in the 4 assigned states.
• Address other financial and operational issues related to the project as deemed necessary and appropriate by the Project Director.
• Collaborate with the Project Director to ensure that security guidelines and procedures are established, maintained, updated regularly and adhered to by the Country team. Monitor the security situation and provide leadership for staff in emergencies.
• Protect the organization's resources and assets and ensure that they are used efficiently in furtherance of Evidence to Action (E2A) and Pathfinder mission.
• Perform other duties as assigned by Project Director.

Basic Requirements

• Degree or equivalent in Accounting, Finance or related experience, with Minimum of 5 years of financial management experience in a not for profit organization preferably in developing countries.
• Hands-on experience working effectively with local, regional and central-level government authorities.
• Proven experience in successfully fulfilling financial performance objectives, including the timely submission of financial reports.
• Excellent diplomatic, interpersonal and communication (written and verbal) skills.
• Proven ability to create and maintain effective working relations with senior government personnel, international organizations, NGO partners, host country governments, and U. S. Government Agencies.
• Demonstrated ability to manage, motivate, mentor and direct staff while creating a positive team environment.
• Thorough understanding of and ability to analyze financial documents, projections, expenditures and accruals.
• Expert computer skills in Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.
• Must be fluent in French and English.
• Position requires up to 50% domestic travel depending upon project needs.
• Must treat all payroll, accounting and budget information on a confidential basis.
• Accounting functions are performed accurately and timely.
• Prioritize and organize workload.
• Files are maintained on a timely basis and in accordance with Pathfinder’s policies and procedures.
• Undertake all other duties and projects as may be assigned from time to time.

Preferred Qualifications:

• Experience managing USAID-funded activities desirable.
• Knowledge of accounting software Serenic helpful.
• Knowledge of the political, social, economic, and cultural context of working in Nigeria highly desirable.

Application Closing Date
24th October, 2014.

How to Apply
Interested and qualified candidates should:
Click here to apply online