Administrative Secretary (Commercial) at Jagal Group

Jagal Group is a leading Nigerian conglomerate with operations in the Oil & Gas, Construction and Manufacturing industries. The company has been growing successfully over the past 40 years, and has become a valuable and respected contributor to the development of the country's economy.

Jagal offers diverse career opportunities across all its business activities. The Group's broad range of industries and services offer rewarding prospects for various professional backgrounds and can satisfy ambitions for a successful future career.

Jagal Group is recruiting to fill the below position:

Job Title: Administrative Secretary (Commercial)

Ref No: 289
Location: Lagos
Reporting to: Cost Control Manager

Purpose/Role

• Expected to act as part of the Commercial team and provide administrative and secretarial support to other members of the Team.

Key Aims and Objectives

• Ensure efficient implementation of all Administrative requirements of Commercial Team members.
• Ensure administrative and secretarial supports offered are reliable, timely, and align with aims and objectives of other team members.
• Ensure all other Clerical Requirements of the Commercial Department are attended to.

Prime Responsibilities and Duties

• Maintain presentations, records, spreadsheets and databases.
• Maintain an electronic file of Corporate Documents, records and reports and retrieve as required.
• Administer Registers relating to Commercial documents as may be required by other team members.
• Arranging, attending meetings, taking minutes and keeping notes;
• Sorting and distributing incoming post and organizing and sending outgoing post;
• Photocopying and printing various documents, and delivery of documents/packages on behalf of other colleagues
• Type letters, memorandum and correspondences on behalf of other team members.
• Make and receive telephone calls on behalf of other team members, takes messages and answer inquiries within assigned scope of responsibility
• Schedule appointments, maintains calendar and allocates time on Behalf of the Management of the Commercial team
• Prepares materials for workshops, conferences, meetings, duplicates/collates
• Maintains attendance, leave and overtime record of the Department.
• Collect and co-ordinate review comments from Commercial Team Members either during meetings or comments by e-mail.
• Perform General Office Duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Maintain the Inventory of Office Stationary and Provisions at an optimal level of availability to all Commercial team Members.
• Coordinate troubleshooting activities relating to Commercial Office Equipment and Furniture.

Other Duties:

• Performs other duties assigned.

Reports:

• N/A

Key Internal Interfaces:

• Line Manager and Colleague within the Commercial Department.

Key External Interfaces:
N/A

Requirements
The Persons:

• Maintain a high level of confidentiality and professional etiquette
• Proficient in the use of a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc.
• Communicate clearly and concisely in both written and oral form
• Ability to organize complex clerical tasks
• Robust Multi- tasking skills.
• Ability to be flexible and adaptable in a variety of situations
• Maintain efficient office procedures and a system for keeping track of requested actions and reports
• Type from rough draft and keyboard at an efficient rate of speed
• Meet strict timelines and perform multiple tasks
• Work harmoniously with individuals and groups of employees
• Skill and knowledge in the operation, use and care of office equipment
• Knowledge of business English, spelling, punctuation and grammar
• Accomplish work responsibilities with minimum supervision
• Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
• Knowledge of alphanumeric filing systems and document numbering system.

Application Closing Date
Not Stated.

Method of Application
Interested and qualified candidates should:
Click here to apply online