Our organization, Health Plus Limited is Nigeria's 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa.
Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed - CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name. Our success is based on our great people, great values and a winning corporate culture.
Our people are passionate, driven and committed to continuous learning in order to maintain our edge. Our testimonial is that we are proud to be members of the HealthPlus family as we are offered a strong platform to explore our potentials. We believe in best practices always and therefore employ and retain the best talents.
As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success, people who will join our team of highly motivated professionals who get the job done!
We are recruiting to fill the position of:
Job Title: Executive Assistant to CEO
Location: Nigeria
Key Elements of the Role
Executive Support:
Completes a broad variety of administrative tasks for the CEO including: efficiently managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with management staff
Communicates directly, and on behalf of the CEO, with the Board of Directors, Senior
Management Team, Associates and others
Researches, prioritises, and follows up on incoming issues and concerns addressed to the CEO,
including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a sense for the issues taking place in the environment and keeping the CEO updated
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organisational impact
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the organization
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Board Support and Liaison:
Serves as the CEO's administrative liaison to the organisation's board of directors
Assists board members with travel arrangements, lodging, and meal planning as needed
Maintains discretion and confidentiality in relationships with all board members and board records
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format
Management Liaison:
Participates as an adjunct member of the Management Team including assisting in scheduling meetings and attending all meetings, maintaining records and tracking progress
Assists in coordinating the agenda of management team meetings and off-sites meetings
Ensures that the CEO's profile is kept updated and responds to requests for materials regarding
the CEO and the organization in general
Edits and completes first drafts for written communications to external stake holders
Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
Desired Skills & Experience
At least 5 years of proven experience providing executive support in a structured organisation
A good degree in a relevant field
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including board of directors, senior management team and external partners
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Emotional maturity
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions.