Posted on Fri 06th Mar, 2015 - hotnigerianjobs.com --- (1 comments)
Africapractice is a strategy and communications consultancy. We advise industry and governments, helping them to identify opportunity, manage risk and overcome critical communications challenges. We combine strategic communications with political risk analysis and advisory services.
We are recruiting to fill the position of:
Job Title: Office Manager
Location: Lagos
Job Description
We are seeking a full time Office Manager to join our vibrant team in Lagos. The purpose of the role is to provide a clean, healthy, secure office environment to enhance work performance, corporate image inside and outside of the company, prepare and manage all office management related budget and implement, manage, improve the related processes and policies in relation to HR.
Key responsibilities and accountabilities
Office Management:
Maintain office databases and subscriptions
Assist with organizing internal events
Support with travel bookings, visas and accommodation
Administer insurances and benefits information and updates
Manage general administrative document creation and modification
Manage orders for refreshments and office supplies
Deal with contractors, suppliers and deliveries
Maintain filing of client contracts, supplier contracts, employment contracts, employee records and all legislative and compliance documents
Maintain the office and the facilities including liaising with cleaner and support staff, maintenance and repair of fixtures, fittings and equipment and that the office policies are adhered to
Ensure that health and safety measures are implemented and maintained including testing of electrical equipment
Keep inventory of all equipment in the office.
Human Resources:
Support all aspects of recruitment
Update the office's candidate database
Manage onboarding and orientation of new hires
Assist with preparation of annual training budget for the hub in collaboration with Managing Director and Finance Manager
Manage conflicts and help resolve issues
Support the company in ensuring employment law compliance
Help to promote the teamwork spirit among employees
Support implementation of HR policies
Assist the company's compliance in conjunction with legal requirements (such as health and safety)
Assist the Managing Director to engage and motivate staff
Accurately manage absence
Coordinate training sessions
Support line managers with coordination and grading of performance appraisals
Provide performance reward support
Research, advise and administer employee benefits
Assist with monthly payroll
Any other ad-hoc admin duties related to management support, Finance, HR and the office
The tasks listed above are not exhaustive.
Desired Skills and Experience
Skills and Qualifications:
Minimum three years' experience in a similar role.
Bachelor's degree or higher in Business, Administration or Human Resources.
Good oral and writing communication skills and a clear telephone manner.
Excellent communications and interpersonal skills.
Excellent time management skills.
Good Computer/IT skills ; proficient in MS Excel, Word and PowerPoint skills.
Extremely diligent and trustworthy.
Ensures accuracy and attention to detail.
Superior organizational and prioritization skills.
Problem Solving skills.
Ability to meet deadlines.
Ability to adapt to a constantly changing work environment.
Ability to work under high pressure for results and manage multiple projects/tasks.
Work within a team environment demonstrating conscientiousness, calmness, tolerance and consistency.
Able to maintain a high level of record keeping/routine paperwork.
Working knowledge of employment and labour laws and other applicable regulations and company policies.
Knowledge of HR concepts, principles, and practices related to identifying, attracting, and selecting individuals and placing them into positions to address changing organizational needs.