Administrative Clerk at the United Nations Office for Project Services (UNOPS)

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
 
Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.

We are recruiting to fill the position of:

Job Title: Administrative Clerk

Vacancy code: VA/2015/B5106/7383
Department/office: AEMO, JMOC, Jerusalem
Duty station Multiple
Contract type: Local ICA Support
Contract level: LICA-3
Duration: Twelve Months

Functional Responsibilities

• The successful incumbent will be part of the Programme Management Office and as such will work under overall supervision of the Programme Office advisor.
• Prepare and distribute minutes of meeting;
• Establish proper filling system for project documents, and make sure all the documents are kept in files.
• Responsible for all logistics arrangements for the workshops
• Drafting letters and correspondences to stakeholders
• Distribute and communicate messages between the PMO and technical committees.
• Assist in typing documents
• Filing and maintenance of project file structures
• Assist in photocopying, scanning, and distributing documents
• Support the PMO team in preparing for workshops and meetings
• Typing project documents
• Perform any other duties as required by the supervisor

Monitoring and Progress Controls:

• To ensure smooth running of the project .Works with minimal amount of supervision.
• Independently provides accurate results in the areas of work including administrative functions.

Background Information - Jerusalem:

• The UNOPS Jerusalem office opened in 2006 and now has sub-offices in East Jerusalem, Ramallah and Jericho.
• The portfolio includes infrastructure, procurement, human resources, capacity building, access coordination and security projects for partners and beneficiaries throughout the occupied Palestinian territory.

Competencies:

• Reliable and able to work under pressure;
• Good team player;
• Capable of working in a multi-national/cultural environment;
• Excellent communications skills;
• Strong organizing ability
• Flexibility;
• Attention to details
• Ability to work independently / under minimum supervision
• Proactive

Education/Experience/Language requirements
Education:

• Secondary Education.
• A Bachelor Degree preferably in Business Administration or other related field will be an advantage.

Experience:

• Minimum of 3 years of professional experience in administration and related functions.
• Computer literate and familiar with Office applications (in particular, Word and Excel)
• Previous experience in project administration, an asset;
• Work collaboratively with colleagues to achieve project goals
• Supportive and service oriented personality with commitment, efficiency and willingness to work in a highly motivated and fast-moving team;
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with UNOPS rules and regulations; supports subordinates, provides oversight and takes responsibility for delegated assignments

Language Requirements:

• Excellent command of Arabic and English language (oral and written).

Application Closing Date
3rd May, 2015.

How to Apply
Interested and qualified candidates should:
Click here to apply online