WHO Recruits Administrative Assistant

Position Title:       Administrative Assistant

Duty Station:  Maiduguri, Borno State

Organizational Office:  WHO Representative's Office, Nigeria

Duration:  1 Year, Fixed - Term

Role Summary:

To provide administrative and financial support to all WHO programmes and operations in his/her specific State of assignment. 

Financial/Treasury Management: 

• Monitor and ensure that the requirements of the payment and reporting processes are being met in line with established time-lines as per the payment guidelines; Make required modifications and/or addenda to the payment guidelines when instructed to do so;
• Prepare payment instructions and related correspondence for submission to the Bank for preparation of cheques and cash required for programme implementation;
• Prepare information and related correspondence for submission to the Bank regarding changes to payment instructions that have previously been communicated to the Bank;
• Review and reconciliation of cash book and bank statements.
• Process the release of programme funds as per the approved budget; up-date and monitor purchase order balances, ensure all expenses are charged to correct purchase order and award; monitor receipts and disbursement of funds; monitor cash levels and initiates action for replenishment; prepare vouchers and financial reports; submit monthly imprest report in timely manner with accurate back-up documentation; provide feedback to programmes on utilization if funds and status of funding;
• Manage the EPI NIDs Payment Mechanism in the State of assignment. 

Administrative Management

• Provide administrative support for all Programmes in the State and for the day-to-day management of the office.
• Handle administrative arrangement for meetings, seminars, workshops and conferences.
• Liaise with hotels, airlines and travel agents on protocol issues involving travel of staff membersb and WHO consultants.
• Ensure timely procurement of, and payment for, required goods and services; ensure maintenance of WHO goods and property; maintain up-dated inventory records of WHO property;
• Advise WHO staff on administrative, program and protocol matters in accordance with WHO rules and procedures; monitor and follow up on leave, contract and other personnel matters.
• Perform other duties as may be assigned by supervisor. 

Qualification:

• Completion of Secondary education, preferably supplemented by a University degree in Accounting, Finance or related discipline. Good knowledge of computerized accounting systems.
• At least 5 years experience commensurate with the duties of the posts and its grade in an international, public or private organization of repute.
• Good knowledge of Accounting and related disciplines. Must be computer literate and familiar with MS Windows applications for word and data processing.
• Ability to establish and maintain good relations with people at various levels and of different nationalities.

Desirable Qualifications:

• Ability to acquire sound knowledge of WHO rules, regulations and procedures. Demonstrated abilities for team-work.
• Experience in working with bilateral or` multilateral International Organizations in the country.
• Knowledge of other WHO official Languages (French/Portuguese) will be an added advantage. 

Application Closing Date:
5th September, 2012 

Method Of Application:

Applications should be e-mailed to: [email protected]