Administrative Managers at Health Plus Limited

HealthPlus Limited is Nigeria's 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa. Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed - CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.

As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success. People who will join our team of highly motivated professionals who get the job done!

We are recruiting to fill the position below:

Job Title: Administrative Manager

Location: Lagos
Report to the Head, Facilities and Administrative Services

Key Elements of the Role
Assets/Office Equipment Management:

• Ensure all office equipment, machines and tools are in good conditions at all times
• Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems e.g Air Conditioning Systems, Generators, Photocopying machines etc
• Oversee the sourcing and purchase of office equipment from accredited vendors
• In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment.

Office Building/Premises Maintenance:

• Monitor the facility to ensure that it remains safe, secure, and well-maintained.
• Ensure the office and the premises including the garden, lawn, lobby are clean, tidy and in a conducive atmosphere.
• Ensure prompt disposal of all waste (Sewage, Septic, Drainage etc) in all locations
• Liaise with facilities department to ensure all faults including electrical, carpentry, civil works and plumbing system in the office are worked on and resolved accordingly
• Manage relationship with janitorial service providers to ensure the offices and branches remain in minty condition
• Handle property related issues (Free Hold and Lease Hold) and manage relationship with all Landlords/Estate Managers and renew tenancies as and when due
• Liaise with relevant government bodies to facilitate prompt processing of property related issues (Certificate of Occupancy, Land Use, local government fees etc)
• In conjunction with facilities department ensure that facilities meet environmental, health, and security standards, and comply with government regulations.

Fleet Management:

• Oversee the sourcing, purchase, leasing, allocation and maintenance of vehicles in the Company
• Ensure all required registration documents are intact and are available when demanded
• Ensure vehicles documents are valid at all times and renewals must be done a month to expiration of any statutory document
• Manage, coach, counsel and motivate drivers and dispatch riders to ensure they are punctual and available for work at all times
• Source for accredited auto-mechanics for the servicing and repairs of Company’s vehicles
• Create a comprehensive database of all vehicles to keep a track on their locations and conditions
• Ensure vehicles and drivers are available to staff who need to embark on official assignment
• Control the maintenance and repairs of vehicles in order to reduce operating cost on vehicles
• Devise a cost effective means of purchase of fuel in all company vehicles with the aim of guiding against waste and fraud
• Advise Management on replacement and disposal of damaged and old vehicles.

Insurance Management:

• Identify and work towards eliminating all risks that people are disposed to at work
• Advise Managements on ways to insure all identified risks
• Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies
• Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.
• Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc
• Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled
• Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims.

Vendor Management:

• Source for vendors/service providers for all supplies and services
• Maintain a comprehensive database of vendors to enable swift sourcing of service providers data
• Ensure only registered and accredited vendors in their areas of expertise are sourced and contracted
• Facilitate the prompt supply of water, diesel, fuel in etc
• Ensure the Company comply with all statutory requirements by ensuring all utility bills (Electricity, Telephone, Waste etc) are settled to avoid disruption of work
• Ensure prompt settlements of all local and state governments rates, fees, permits including payment for Adverts, Signages, Tenement etc.

Inventory Management:

• Plan, administer and control budgets for contracts, equipment and supplies.
• Oversee the purchase, storing and distribution of office supplies and equipment.
• Maintain a comprehensive database of all store items, office equipment, assets etc.
• Plan to avoid going out of stock by ensuring stocks are replenished at reorder level.

Desired Skills & Experience

• Bachelor's Degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 8 years minimum experience in a structured organization, 5 years of which must be in a managerial capacity
• Membership of a recognized professional body is an added advantage
• Leadership & managerial skills
• Negotiation and persuasion skills
• Excellent interpersonal and people skills
• Planning & organizational Skill
• Ability to manage time and prioritize tasks
• Good problem solving and decision making skills
• Excellent verbal and written communication skills
• High standard of attention to detail
• Expert Microsoft Office skills like Word, Outlook, and Excel.

Application Closing Date
17th March, 2016.

How to Apply
Interested and qualified candidates should send a one page summary of their most significant achievements for the last 5 years with their application letter, a detailed CV and relevant copies of credentials to: [email protected]
Or
The Human Resources,
Health Plus Limited,
11b Victoria Arobieke Street,
Off Admiralty Way,
Lekki Phase 1,
Lagos State.