Human Resources Coordinator (M/F) at the Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent medical aid organization based in Dakar, Senegal. ALIMA has three principal areas of expertise: providing medical care in humanitarian crises, supporting the development of national medical organizations, and conducting operational research to bring medical innovation to the field.

Since its creation in 2009, ALIMA has treated over 1,500,000 patients in 34 medical projects in some of the most challenging humanitarian contexts in the world. ALIMA’s team has grown from seven co-founders to 1,500 staff, its budget from 250,000 euros to 24 million in 2015, its network of medical partners from two to five, and its research activities from pilot phases to conducting the first large-scale clinical trial of anti-Ebola treatment in Guinea.

We are recruiting to fill the position below:

Job Title: Human Resources Coordinator M/F

Location: Maiduguri, Borno

Mission and Main Activities
The HR Coordinator defines, adapts, plans and supervises the implementation of human resources policies in the Mission, ensuring they are in line with the context, the ALIMA HR vision and values.

The HR Coordinator is responsible for providing support to all the HR staff (HR Managers, HR Supervisors, Field Administrator), to Coordinators, Activity Managers, Supervisors, and leading the overall HR functions including staff recruitment, contracts management, skills development, performance management and orientation. The HR Coordinator reports directly to the Head of Mission and collaborates with all departments on human resources matters.

Major Responsibilities

• Together with the coordination team, plan HR operational and budget needs in order to efficiently ensure the required HR sizing and capabilities of the mission.
• Support the coordination and the projects team in recruitment processes, ensuring a coherent management of administrative and legal procedures all across the mission (recruitment, end of contract, payment of national and local taxes, proper upkeep of personnel files, management of overtime, etc).
• Oversee full-cycle recruitment process; develop candidate rosters, employ traditional sourcing strategies, actively network and employ innovative, creative recruiting methods to hire the best talent. Ensure that all new staff receive full induction into the organization;
• Support the coordination team in detecting training needs, in accordance to operational requirements, in evaluating people performance and in implementing the associated action plans in order to improve people’s capabilities and their end results contribution to mission goals.
• Coordinate the implementation of career development programs to high potential collaborators in order to increase long term commitment and contribution.
• Coordinate the implementation of “Feedback and development review” and Performance Objectives (POP)
• Coordinate the implementation of all administrative local protocols and procedures, organizing regular information meetings with all the personnel and systematically participating in briefings of all the coordinators and managers concerned (national and international).
• Define and coordinate the local implementation of a fair rewarding policy in accordance to ALIMA policies and local regulations checking monthly calculations of salaries and taxes, in order to ensure internal equity, adequate competitiveness and legal compliance.
• Make sure ALIMA remuneration/compensation policy is totally in compliance with Nigerian labour law.
• Identify a Lawyer as ALIMA legal advisor. Stay in link with the legal advisor for a clear/well understanding of Nigerian legal context.
• Collaborate with ALIMA legal advisor for any sensitive HR issue as well as for getting a particular arrangement with Nigerian authorities in order to facilitate visa/immigration matter for the expatriates working in Nigeria. Write down a guideline of all immigration requirements for expatriates in the mission.
• Coordinate and supervise the implementation of administrative procedures related to the employment contracts of ALIMA staff in the mission, in particular everything related to the CV, cover letters, business certificates, diplomas, National Youth Service Corps (NYSC), certificates of marital status, access cards to the attention health, vacation request forms, Certificates of residence ... to comply with the legislation in force in the country.
• Provide support and guidance to line management in handling staff (expat or national staff) conflicts
• Coordinate the implementation of Homere (HR management software) including the preparation of the payroll (in line with local legislation regarding social security/tax payments). Train the HR Supervisor, the Field Admin for a proper using of Homere software.
• Coordinate and supervise payroll procedures to guaranty the compliance with the legal requirements.
• Carry on all the process to get an Employer PIN number for ALIMA (social security/pension, PAYE, etc.)
• Define and coordinate the internal communication policy, in collaboration with all field coordination teams, organize personnel meetings and broadcasting ALIMA values and vision, in order to boost people commitment, active participation and adherence to corporate values.
• Carry on market Benchmarking when need be, function and salary grid review for ALIMA staff as well as incentive grid for Ministry of Health staff.
• Make sure all the positions in the mission (national and international staff) have a job description.
• Centralizes monthly all the organization sharts of the mission and makes sure they reflect the reality on the ground Etc.

Experience and Skills

• Essential, Degree/diploma in HR Management / Administration / Business Administration / Law or related field.
• Minimum of 4 years of demonstrable relevant Human Resources experience.
• Working experience at management positions is essential.
• Working experience with International medical NGO, an asset.
• Fluency in English. Speaking French is an asset.
• Essential, computer literacy (word, excel, internet). The knowledge of Homere (HR management software) is high appreciated.
• Strong interpersonal skills, team work.
• Strong communication skills
• Negotiation skills.

Conditions

• Contract term: contract under French law, 3 months’ renewable.
• Salary: depending on experience + per diem

ALIMA pays for:

• Travel costs between the expatriate’s country of origin and the mission location
• Accommodation costs
• Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
• Evacuation of the employee

Application Closing Date
30th November, 2016.

How to Apply
Interested and qualified candidates should send their CV's and Cover letters to: [email protected] with the reference “HR Coordinator - Nigeria” in the subject line.