UNICEF Nigeria: Warehouse Assistant - Lagos

Post title: Warehouse Assistant, GS-6
Vacancy number: VN-NGR-08-2010
Contract type: Fixed-term
Duration: Two years
Location: Lagos

The successful candidate will be expected to carry out the following duties

1. Assist in implementation of the supply component of the Nigeria country programme including procurement and distribution of supplies to field project sites. Liaise with Supply Section in Country Office, Abuja on all supply related issues.
2. Coordinate with project officers in the preparation of appropriate documents: supply requisitions (PGMs), purchase orders, etc., according to procurement specifications and procedures. Maintain an up-to-date supply progress control system, maintain filing system, register all correspondence and contact for suppliers.
3. Undertake local procurement, request quotations, prepare purchase orders, issue all correspondence on procurement and check and verify all sundry invoices for payment.  Maintain suppliers’ file.
4. Assist the Operations/Programme officers with logistics planning and facilitate efficient storage and distribution of supplies and equipment to end-users from field warehouses. Maintain, prepare reports and update the field warehouse inventory.
5. Undertake field visits to project sites to inventory and monitor supply inputs as may be required.  Propose corrective actions to improve logistics procedures.
6. Collect information from records and reports and prepare periodic and ad hoc reports on project activities.
7. Maintain Programme Manager System (ProMs), supply monitoring system, participate in preparation of ProMs generated supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc. Participate in the briefing and training of project personnel.
8. Visit manufacturers to access their supply potential and develop current market research for potential manufacturers on specific items. Participate in the evaluation of suppliers’ performance on the basis of products against quality, price and delivery criteria.
9. Liaise with Country Office Supply Section in facilitating clearing of delivery of Field Office supplies in Lagos.

Minimum qualification and competencies

• Completion of secondary education. First university degree or its equivalent in warehousing/inventory management or in business administration with special training in warehouse/inventory management.
• Six years of progressively responsible experience in the management of warehouse and inventory with some experience in supply and logistics. Experience from big and reputable institutions, an asset.
• IT Skills – Computer literacy and the ability to effectively use standard office software tools and other office technology to produce reports, create documentation and maintain electronic filing systems. Ability to use softwares for inventory management is required.
• Fluency in English is required. Knowledge of local language of the duty station is an asset.
• Communication, working with people and drive for result.
• Analyzing.
• Applying technical expertise.
• Following instructions and procedures.
• Planning and organizing.
• Knowledge in inventory management, monitoring and reporting particularly for programme implementation.

UNICEF, which has a smoke-free environment, is committed to gender equality in its mandate and its staff. Well qualified candidates, particularly women, are strongly encouraged to apply.

HOW TO APPLY

Prepare the following documents

• A completed UN Personal History Form (which can be downloaded from www.unicef.org/employ)
• Your curriculum vitae with your current, detailed contact information (including telephone number and email address)
• A one-page summary statement that shows how your qualifications and experience meet the requirements above.

Only candidates meeting the minimum qualifications and competencies (above) will be considered.

Send your documents in a sealed envelope marked ‘confidential’ and with the vacancy number to:
        The Human Resources Manager
        UNICEF
        UN House
        Plot 617/618, Diplomatic Drive
        Central Business District
        PMB 2851, Garki, Abuja

Meet the deadline

Applications must be received by UNICEF by close of business (Abuja time) on Tuesday, 10 August 2010. Applications received after the deadline will not be considered.