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Operations Assistants at Mercy Corps Nigeria

Posted on Thu 06th Apr, 2017 - hotnigerianjobs.com --- (0 comments)


Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we collaborate to put bold solutions into action - helping people triumph over adversity and build stronger communities from within, now and for the future. In Nigeria, Mercy Corps operates in over 13 states focusing on key thematic areas of humanitarian response, conflict mitigation and adolescent girls’ empowerment.

We are recruiting to fill the position below:

Job Title: Operations Assistant

Location:
Gombe

Program / Department Summary
  • Mercy Corps Nigeria’s North East program aims to assist populations affected by the crisis in Northeast Nigeria.
  • With funding from humanitarian donors including OFDA, FFP, and ECHO the humanitarian programs engage in several interventions including but not limited to food assistance, logistics and relief commodities, protection, livelihoods, WASH and capacity building of humanitarian response actors.
  • Mercy Corps plans to scale up and expand its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional and varied assistance in a wider geographic area.
  • Mercy Corps plans to implement a program in 3 States “ISING” or Investing in the safety and integrity of Nigerian girls targeting adolescent girls and boys affected by the conflict in the Northeast.
General Position Summary
  • The Operations Assistant will provide support to the Gombe office for facilitating and executing different aspects of Administration, logistics and procurement responsibilities.
  • S/he will work extensively with other departments to ensure that all program support activities are implemented successfully and timely. He will work with the rest of the operations team to ensure that all activities are done in a timely manner and accurately documented.
Essential Job Responsibilities
Procurement:
  • Possesses a full understanding of MC procurement policies and formats to undertake procurement responsibilities.
  • Assists staff as needed on creating clear and understandable purchase requests and other procurement documentation.
  •  As and when requested, collects quotations and bids from the market for requests as per Mercy Corps standard policies.
  • Make sure that all required documentation of supplies and transactions are completed and filled correctly.
  • Maintains and updates procurement files as often as required for easy reference and follow up.
  • Assists with payment requests and follows up with status to ensure vendor payment is always done in a timely manner.
Logistics and Assets:
  • In coordination with the Operations Officer, ensure that all assets in Gombe office are tagged and transferred from one user to the other through proper documentations.
  • Participates in regular  quarterly assets inventory count  and checks at minimum on a quarterly basis
  • Assists in the operation of generator, inverter other office equipment as well as monitors the servicing schedule.
  • Support in the preparation of monthly assets, inventory report as required
Administration:
  • Maintains appropriate filing systems for office correspondence, ensure proper tracking of office correspondence.
  • With support from the Operations officer to ensure that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
  • Ensures office has sufficient office supplies, such as stationary, cleaning supplies, office supplies.
  • Makes all necessary travel and lodging arrangements for staffs and visitors, and follow up on documentation as well as prompt payment
  • Be the focal person for hotel booking in both Gombe  and ensure all payment is made in a timely manner.
Finance & Compliance Management:
  • Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
  • Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
Influence & Representation:
  • Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
  • Communicate effectively to ensure overall project targets and donor obligations are met.
Security:
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning:
  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
  • Mercy Corps team members are expected to support all efforts toward accountability, specifically
  • to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Knowledge and Experience
  • BA/S in relevant field preferred
  • At least minimum 2 year of experience working in operations (logistics or procurement), preferably within an NGO, international business or related field.
  • Good organization skills, Ability to work under pressure
  • Show demonstrated ability to multi-task and process information into action to avoid delays in activities.
  • A clear understanding of procurement ethics and donor compliance is essential.
  • Good interpersonal, intercultural and communication skills
  • Strong computer skills on MS office programs
  • Fluency in English; fluency in Hausa is require, good oral and written skills  as well as Fluency in English; fluency in Hausa is required
Success Factor
  • Strong Work Ethic, having the ability to learn the most efficient way of learning the most efficient way to complete tasks and finding ways to save time while completing daily assignments. Dependability and Responsibility, having the ability to come to work on time, are there when they are supposed to be, and are responsible for their actions and behavior. Adaptability, being adaptable and maintaining flexibility in completing tasks in an ever-changing workplace.
  • Mercy Corps team members represent the agency both during and outside work hours . Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Application Closing Date
20th April, 2017.

How to Apply
Interested and qualified candidates should submit their CV's and Cover Letter in one document, addressing the position requirements to: [email protected]

Note
  • All applications must include the position title in the subject line, be not more than four pages.
  • Only short-listed candidates will be contacted for interview and we are an equal opportunity organization so women are strongly encouraged to apply for this position.

  

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