Personal Assistant at Enroyale Global Services Limited

Posted on Tue 05th Sep, 2017 - hotnigerianjobs.com --- (0 comments)

Enroyale Global Services Limited, is currently recruiting on behalf of its client to fill the position below:

Job Title: Personal Assistant

Location: Abuja

Job Duties

The Personal Assistant is responsible for providing a comprehensive, confidential and professional support service to the Director in all aspects concerned with the efficient and successful operation of the office and division
Manage and maintain the MD’s diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments.
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Minute general meetings as required and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MD’s work habits and preferences.

Job Requirements

A minimum of four years PA/secretarial experience at a senior level
Shorthand and excellent typing skills, speed and accuracy essential
Good computer literacy (MS Office, Excel, PowerPoint)
Excellent organisational skills
Excellent communication skills, both verbal and written
Professional telephone manner
Proven ability to work under pressure and to tight deadlines
Well presented
Highly personable
Flexible and mature approach with ability to work unsupervised
Willing to travel
Applicant must be resident in Abuja.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should send their CV's to: [email protected]

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