Senior Associate - Administration (Ondo) at AiDS Prevention Initiative in Nigeria (APIN)

APIN Public Health Initiatives is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, including HIV/AIDS, tuberculosis and malaria, among others.

APIN Public Health Initiatives has been awarded a 5 year Grant by the U.S. Centers for Disease Control and Prevention (CDC) to implement “Improving Comprehensive AIDS Response Enhanced for Sustainability” (iCARES) project, - a hybrid of facility and community based interventions, that will expand access to comprehensive HIV prevention, care and treatment services in 8 states of Benue, Ekiti, Lagos, Ogun, Ondo, Osun, Oyo and Plateau in Nigeria. The program, funded by US PEPFAR through CDC, aims to contribute to the UNAIDS 90-90-90 goal of HIV epidemic control in Nigeria.

We are seeking qualified and suitable candidates to assume the position below:

Job Title: Senior Associate - Administration

Location: Ondo
Division: Operations
Department: HR & Admin

Job Description

• To provide administrative and logistical support towards creating a conducive work environment, smooth day-to-day running of the office as well as ensuring successful organization of training programs, meetings and other office events

Job Task

• Provide administrative and logistic support to travelling staff members as may be requested, including making hotel reservations and flight bookings
• Oversee the cleaning of the office and monitor same to ensure the work environment is clean and tidy
• Coordinate the use and maintenance of office equipment, supplies and consumables to ensure optimal performance and all round functionality and availability
• Devise and maintain effective office systems, including creating and maintaining an effective filing system
• Manage the petty cash of the office, keep records of expenses and render accounts accordingly
• Receive and distribute incoming mails; prepare and forward outgoing ones for dispatch
• Review driver’s vehicle movement and maintenance log books on monthly basis and vet overtime claims of Driver and any other junior staff

Qualifications and Experience

• A minimum of 4 years cognate experience with a first degree or HND in any discipline in the Social Sciences or Humanities; membership of such professional bodies as Chartered Institute of Administration or Nigerian Institute of Management, etc. would be added advantage

Application Closing Date
25th October, 2017.

Method of Application
Interested and qualified candidates should send their applications to: vacancies@apin.org.ng stating how their skills, knowledge and experience make them suitable, and addressing the person specifications highlighted above.

Note

• The suitability statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s full name.
• The subject of the mail should be the job position and location being applied for, e.g. Job Title - Location.
• Late applications will not be considered and only shortlisted candidates will be contacted.