Administrative Assistant (NPHIIA Project) at Maryland Global Initiatives Corporation Nigeria (MGIC)

Maryland Global Initiatives Corporation Nigeria (MGIC) is a non-profit affiliate of UMB with a mission to administratively support international operations of UMB Principal Investigators. Our purpose is to provide the administrative infrastructure for sizable and sustained operations outside of the U.S.

We are recruiting to fill the position below:

Job Title: Administrative Assistant (NPHIIA Project)

Location: Abuja
Responsible to: Office Manager (NPHIIA Project)
Duration: One year, with the possibility of renewal subject to the availability of funds
Department: Administration

Main purpose of job

• Under the supervision of the Office Manager, this position will coordinate the activities in the following functional areas by developing and maintaining the institutes policies and procedures. S/he will handle and perform the following duties:
• Review all Department personnel forms for completeness, accuracy, timing, and conformity to policy guidelines
• Makes recommendations and process all HR forms as appropriate.
• Record Keeping (filling) of all staff personal data and other HR documents
• Reconcile and update Staff on position of their leave days and entitlements
• Production and Management of ID cards
• Handle all petty cash payment and reconciliation.
• Inventory/Asset Management:
  • Maintain up to date inventory of all commodities and supplies in a moving balance format.
  • Responsible for receiving procured items
  • Physically mark all equipment recorded in the in the equipment inventory register.
  • Maintain a log of equipment breakdowns
• To ensure that tender and contract documentation is compliant with all procurement before forwarding to the Procurement officer
• Create clear, secure and easily traceable filing system and storage for all procurements documents
• Perform any other duties as may be assigned from time to time by the Office Manager and MGIC office.

Qualifications

• HND or equivalent to a Bachelor's degree in business or personnel administration, a social science or a field related to the position. With a minimum of two years working experience in a similar field.

Have Knowledge of:

• Basic principles and procedures of public human resources administration.
• Basic function and structure of a public non‐governmental agency.
• Applicable federal, state and local laws and regulations.
• Principles of business letter writing and basic report preparation.
• Personnel record keeping principles and practices.
• Correct English usage, spelling, grammar and punctuation.
• Modern office procedures and computer equipment/applications related to the work.

General Skills:

• Ability to exercise tact and diplomacy in dealing with sensitive, complex and confidential personnel issues and employee situations.
• Self‐motivation and ability to work within a team.

Application Closing Date
6th February, 2018.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• This job description is not an exhaustive list of skills, effort, duties and responsibilities associated with the position. Additional roles and responsibilities are at the discretion of the supervisor of this position.
• Only Short-listed candidates will be contacted.