Administrative/Finance Associate at the United Nations Population Fund (UNFPA)

The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development, is recruiting personnel for the vacant position below:

Job Title: Administrative/Finance Associate

Job ID: 15462
Location: Abuja
Job Type: Full-Time
Post Type: National
Duration: One year (Renewable based on satisfactory performance)

Organizational Setting

• Under the guidance and supervision of the International Operations Manager, the Finance/Admin Associate provides functional leadership in Finance and ensures effective functioning of financial operations and systems in support of the Programme and office management.
• S/he supervises and provide guidance for Finance Associates and Administrative Associate (Asset Focal Point) in the Country Office and in the sub-offices.

Job Purpose

• S/he delivers quality services in Financial Management to internal and external clients mastering all relevant rules, guidelines, processes and procedures.
• S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the country Programme, providing support and guidance to the Country Office and UNFPA supported projects.
• S/he works closely with Programme and Project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates.
• The Administrative & Finance Associate is expected to maintain collaborative relationships with all technical staff (Programme Officers and project staff) as well as government counterparts.

Main Tasks & Responsibilities

• Supports the monitoring of Programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and works with programme staff and output managers to ensure that these are addressed.
• Develops tools and mechanisms for effective monitoring of Programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to HQ on a continuous basis.
• Integrates financial policies and procedures particularly relating to Harmonized Approach to Cash Transfer (HACT) and provides guidance and training to staff and project managers. Strives to identify ways in which Programme financial needs can be met within existing policies.
• Monitors the Institutional Budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures.
• Ensures the effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in and accurate and timely way. Proposes procedures to improve internal controls and efficiency and responds to audit issues.
• In consultation with the International Operations Manager, Deputy Representative, and Unit Heads, follows up with programme managers and implementing Partners (IP) focal points to ensure that Funding Authorization and Certificate of Expenditures (FACE) are received timely from IPs and recorded accordingly in Atlas.
• Monitors the dashboard to ensure that any items requiring corrections are worked on  a timely basis and serves as the focal point for completion of integrated accountability checklist.
• Provide technical support to the Programme managers and Implementing partners in the areas of Programme Financial Management.
• Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interest in related negotiations and agreements.
• Assists in the formulation of Programme/project budget in determining expenditure levels.
• Provide support and reviews to quality services in administration, procurement, communication and management of office equipment and infrastructure to internal and external clients mastering all relevant rules, guidelines, processes and procedures.
• Establishes and maintain contact with counterparts in Government for compliance with guidelines in the submission of financial reports as well as counterparts in the UNDP.
• Coordinates the Conduct of HACT audits and facilitate the development and implementation of follow-up actions.
• Undertake any other assignments as may be required by the Representative, Deputy Representative and the International Operations Manager.

Qualifications and Experience
Education:

• Bachelor's degree or Higher National Diploma in Accounting/Finance, Business Administration or related field.
• Professional accounting qualification such as ICAN, ACCA, CPA will be desirable.

Knowledge and Experience:

• Minimum of 7 years’ experience preferably in programme/project finance management in the public or private sector including at least 4 years in the same functional role.
• Familiarity with UN Operational Rules and Regulations; direct working experience in applying and handling UN Operational rules and regulations and familiarity with Enterprise Resource Planning will be an asset.
• Ability to interpret administrative and financial rules, regulations and procedures clearly and concisely is desirable.
• Proficiency in current MS Office software applications and other accounting package is essential.

Language:

• Fluency in English is required. Working knowledge of another official UN language is desirable.
• Good writing and communication skills.

Required Competencies
Core Competencies:

• Commitment to UNFPA's Values and Guiding Principles;
• Developing People/Fostering Innovation and Empowerment/Performance Management;
• Team Work/Communication/Self-Management
• Strategic Thinking/Results Orientation and Commitment to Excellence/Decision Making;
• Knowledge Sharing and Continuous Learning

Functional Competencies:

• Business acumen
• Implementing management systems
• Innovation and marketing of new approaches
• Client orientation
• Organizational awareness
• Job knowledge/technical expertise

UNFPA Work Environment

• UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life.
• We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Application Closing Date
13th April, 2018.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• This vacancy is only for nationals of Nigeria
• No expectancy of renewal in accordance with UN staff regulations 4.5
• There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.