Administrative Assistant, Global Fund at Catholic Relief Services - 2 Positions

Catholic Relief Services is the official agency of the United States Catholic Conference of Bishops for relief and development assistance overseas.

Catholic Relief Services (CRS) will like to request application from suitably qualified candidates to fill positions

Job Title: Administrative Assistant, Global Fund -2 Positions

Band: Band C-1
Reports to: Program Manager, GE
Location: Ebonyi and Enugu states, Nigeria

Job Responsibilities:

• Maintain up to date inventory of all commodities and supplies in a moving balance format.
• Responsible for receiving procured items in collaboration with the procurement officer in Abuja.
• Physically mark all equipment recorded in the equipment inventory register.
• Maintain a log of equipment breakdowns.
• Ensure a safe and efficient operation of the CRS field vehicle.
• Ensure the driver’s monthly schedule and trip plan are published and updated regularly.
• Maintain adequate vehicle logs to determine mileage, vehicle history and maintenance requirements of each vehicle.
• Assist when needed in the preparation of car/travel routes.
• Ensure the smooth day-to-day office management including general office cleanliness, arrangement and organization
• Supervise the cleaning staff.
• Order stationary and maintain the office store.
• Photocopying of office documents, binding, laminating etc.
• Take minutes of meetings and distribute minutes accordingly.
• Undertake other appropriate duties as required for the efficient operation of the office.

Qualifications and Skills:

• Minimum of a university degree.
• Minimum of 2 years work experience in administrative support.
• Previous experience of working with in an international non-governmental organization is an advantage.
• Strong knowledge of Microsoft Office applications (MS Word and Excel) and computers in general
• Fluency in written and spoken English.
• Demonstrated willingness to work in a team.
• Demonstrated initiative and problem solving skills.
• Willingness and ability to travel up to 20% of the time.

Application Closing Date
Wednesday, 7th August, 2013

How to Apply:
Interested applicants should Click here to download the CRS Application Form, after filling the form, send it with a detailed CV as attached MS Word documents to: [email protected]

Applicants must explicitly state the position applied for in the CRS application form and in the subject of their email e.g. Driver - Enugu

Only applications sent hi the required format will be considered and only short listed candidates will be contacted.