Administrative Clerk at the African Development Bank (AfDB)

African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Administrative Clerk - RDNG

Reference: ADB/18/089
Location: Nigeria
Grade: GS5
Position N°: 50053207

The Complex

• The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions.
• Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.

The Hiring Department

• The Nigeria Country Department (RDNG) of the African Development Bank has been established to strengthen policy dialogue between the Bank and the Government and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.
• RDNG invites applications from suitably qualified candidates to fill in the vacant position of Administrative Clerk. This position is based in Abuja, Nigeria and does not attract international terms and conditions.

The Position

• Under the overall guidance of the Senior Director, the Administrative Clerk will work closely with the administration and finance team to provide office and administrative support.
• The incumbent of the position will help the Office Administration and Government Relations Coordinator and the Admin & Finance team by dealing with secretarial and administrative tasks.

Duties and Responsibilities
Under the overall guidance of the Senior Director and direct supervision of the Office Administration and Government Relations Coordinator, the Administrative Clerk will perform the following duties:

• Creation of Purchase Requisition in SAP MM environment;
• Assist as required with creating of trips and processing of mission claims in SAP travel environment
• Receive and greet visitors including maintaining visitors’ book and responding to routine requests for from the public.
• Screen telephone calls by providing information and/or directing them to appropriate staff
• Receive and screen all correspondences and distribute them to Senior Director’s Secretary.
• Provide secretarial assistance to include but not limited to typing, formatting, photocopying, scanning printing, and filing (electronic and hard copy) documents to Country Operations Manager, Country Programme Officers (CPO), sector specialists and visiting Missions as well as provide backup to Secretary to the Senior Director.
• Manage all public spaces of the office ensuring general upkeep; inventory of equipment and supplies, and provision of hospitality services.
• Maintain copies of all selected articles from national papers and maintain a simple database of all these articles.
• Make travel arrangements for RDNG staff and visiting Bank missions.
• Act as Secretary, taking and distributing minutes of staff meetings.
• Perform any other duties reasonably requested by the Senior Director, Country Operations Manager, CPO and sector specialists.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold a minimum of a Bachelor's degree or its equivalent in Business Administration, Commerce, Administration or a related field, supplemented by training in secretarial functions/administration/office management
• Have a minimum of four (4) years of relevant experience in progressive positions, attached to an executive’s office,  preferably in an international organization;
• Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting. Ability to work and cooperate with others from diverse background
• Handling speedily and efficiently internal and external requests.
• Ability to manage simultaneous and shifting demands, priorities and tight deadlines
• Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.)
• Demonstrable commitment to delivering excellent customer service focused reception and administration services
• Be able to multi task, excellent problem solving skills and attention to details
• Effective communication; highly client oriented, good team working and relations
• Ability to operate effectively in a multicultural organization.
• Good  innovative and creative approaches to activities in order to enhance performance and create added benefits for the clients and the organization
• Integrity  and confidentiality
• Proficiency in written and verbal communication in English or French, with a working knowledge of the other;
• Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be an asset.

Application Closing Date
18th June, 2018.

How to Apply
Interested and qualified candidates should:
Click here to apply online