Front Desk Associate at AIDS Prevention Initiative in Nigeria (APIN)

AIDS Prevention Initiative in Nigeria (APIN)  is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, including HIV/AIDS, tuberculosis and malaria, among others, Since 2001, we have worked closely with key stakeholders to reduce the burden and mitigate the impact of those diseases through cutting edge, innovative & sustainable approaches.

We are seeking qualified and suitable candidates to assume the vacant position:

Job Title: Front Desk Associate

Location: Abuja

Reporting to the Senior Admin Officer, the Front Desk Associate will receive and attend to visitors and enquiries as well as manage all official telephone calls, mails, fax and other correspondences. S/he will also have responsibility for providing back-office secretarial support on routine basis and preparatory to planned training programmes. Copied: www.hotnigerianjobs.com

Job Tasks

• Receive and attend to visitors and guests as well as manage enquiries by providing responses or routing them to relevant staff members
• Manage official incoming and outgoing telephone calls, make calls for and route incoming calls to, relevant staff members
• Despatch and receive mails through courier companies, keep record of outgoing and incoming mails, ensure their timely delivery and conduct preliminary review of bills submitted for courier services rendered
• Disseminate official news/information to junior staff members without/unable to access their mail accounts
• Maintain an effective and efficient filing system for program and administrative documents
• Maintain contact details (telephone numbers and e-mail addresses) of staff members and site officials
• Produce electronic copies of documents by scanning, as requested by staff members
• Assist in the preparation for, and reporting on, training programmes, especially in the design and printing of certificates and tags for training participants. Copied: www.hotnigerianjobs.com

Minimum Qualifications and Experience
A first degree in the Social Sciences or the Humanities and a minimum of three (3) years’ cognate experience, preferably in a non-governmental organization or development agency

Technical and Behavioural Competencies

• Good oral and written communication skills
• Good interpersonal skill
• Ability to use own initiative
• Customer service experience
• Courteousness and politeness
• Confidence

Application Closing Date
9th August, 2013

Method of Application
Qualified and interested applicants should visit www.apin.org.ng/careers to register a profile and complete the online application form, ensuring that all information provided are true and correct. All applications must be submitted on or before August 9, 2013. Late applications will not be considered and only shortlisted candidates will be contacted.

Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint. Internet browsing. emailing, etc.) is essential for all positions; and candidates must be willing to do considerable amount of local travel, as respective jobs may require. Copied: www.hotnigerianjobs.com

APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the positions are therefore encouraged to apply.