Logistics Assistant at the Food and Agriculture Organization of the United Nations (FAO-UN)

The Food and Agriculture Organization of the United Nations (FAO-UN) - An intergovernmental organization, FAO has 194 Member Nations, two associate members and one member organization, the European Union. Its employees come from various cultural backgrounds and are experts in the multiple fields of activity FAO engages in. FAO’s staff capacity allows it to support improved governance inter alia, generate, develop and adapt existing tools and guidelines and provide targeted governance support as a resource to country and regional level FAO offices. Headquartered in Rome, Italy, FAO is present in over 130 countries.

We are recruiting to fill the position below:

Job Title: Logistics Assistant

Post Number: 180872
Location: Maiduguri, Borno
Organizational Unit: FRNIR
Type of Requisition: NPP (National Project Personnel)
Duration: Six months (renewable)

Organizational Setting

• The crisis in Nigeria, located mainly around the Lake Chad Basin, is a complex emergency characterized by food insecurity, violence and displacement. Furthermore, subsistence based livelihoods are impacted upon by climate-induced desertification, drought, receding lake/water stress.
• The FAO Lake Chad Strategy 2017-2019 includes ensuring sustainable and equitable access to resources and services as well as sustainable improvement of livelihood opportunities are therefore critical priorities.
• FAO in collaboration with UNWOMEN and WFP has received support from the European Development Fund (EDF) under the EU Support to Response, Recovery and Resilience in Borno State, to implement a 3-year programme to restore and improve sustainable agriculture-based livelihoods for food security, employment, and nutrition improvement in Borno State. FAO’s interventions include supporting smallholder farmers (especially youth) to have diversified food source and income by enhancing nutrition sensitive value chain development for aquaculture.

Reporting Lines:

• The logistics assistant reports to the DFAOR through the International Logistics Officer in Maiduguri.

Technical Focus

• To strengthen its North East Logistics team, FAO requires the services of a logistics assistant. In particular he/she will be responsible for coordinating the warehouse activities. He / She will coordinate Program inputs receipts / deliveries with Program Assistant / Associates.

Tasks and Responsibilities
Under the overall supervision and guidance of the FAO Representative for Nigeria through the Deputy FAOR in Maiduguri, and with direct supervision of the international Logistics Officer, in close collaboration with national and international consultants in the Program team, the incumbent will undertake the following activities:

• Provide daily support to the warehouse staff in consolidating and disseminating periodic reports (daily, weekly, monthly inventories)
• Provide support to Sub - Offices warehouse in their reporting efforts and report any challenges
• Provide support to Program assistant in post distributions consolidation activities
• Provide support to the drivers and to the office assistant / fuel in vehicles and generators fuel reporting
• Provide daily support to the maintenance team and ensure efficient waste management in the office compound
• Perform inventory controls and keep quality standards high for audits
• Support the preparation of travel authorisation and logistic arrangement of the personnel
• Prepare and complete orders for delivery or pickup according to schedule
• Contribute to the selection of logistics and maintenance services providers
• Keep a clean and safe working environment and optimise space utilisation
• Perform any other related duties as required.

Minimum Requirements
Candidates Will Be Assessed Against The Following:

• University degree in Logistics, Public / Business administration, Finance, a Certification as Logistics Practitioner.
• 5-8 years of relevant working experience with University Degree or 2-4 years relevant working experience with Advanced University Degree.
• Working knowledge of English
• Being a National of Nigeria

FAO Core Competencies:

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills:

• Relevant experience in logistics with UN agencies and / or with International NGOs with emphasis on warehousing / transport management
• Adequate competence in communication, planning and reporting in English
• Knowledge of computer skills (MS Office package: word, excel and power point).
• Excellent interpersonal skills and Team spirit
• Experience of operations involving multiple and diverse stakeholders including UN agencies, INGOs, Implementing Partners (IPS).
• Working knowledge of the local language in Borno State.

Additional Information:

• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• Candidates with acceptable language certificate/s should upload them when submitting their application. For details, visit: http://www.fao.org/3/I8446EN/i8446en.pdf

Application Closing Date
23:59 Central European Time (CET), 29th August, 2018.

Method of Application
Interested and qualified candidates will be required to forward their applications which should include copies of all academic and professional certificates via the "iRecruitment System" and a Letter of Motivation sent to: [email protected]

Candidates applying for this position are further required to Complete the "FAO Personnel Profile form" via the FAO iRecruitment system: Click Here to Start Application (FAO Form)

Click Here for more Information

Note: Incomplete applications will not be considered. Only applications received through the "Recruitment Portal" will be considered.