Business Support Assistant at the United Nations World Food Programme (WFP)

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

We are recruiting to fill the position below:

Job Title: Business Support Assistant, G5 - (Prog Unit)

Requisition #: 86986
Location: Abuja

Job Purpose

• Perform a variety of administrative and technical support under the Head of Programme (first level).

Key Accountabilities (not all-inclusive)
Within delegated authority, the Business Support Assistant (Programme) will be responsible for the following key Tasks and Responsibilities:

• Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
• Respond to standard queries and provide timely and accurate guidance.
• Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
• Manage and maintain records and databases, to ensure information is organised and readily available for staff.
• Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
• Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
• Contribute to improvement of business procedures and processes.
• Collect and perform basic analysis of data to contribute to quality business information management.
• Provide guidance to junior colleagues in performing their duties.

4Ps Core Organisational Capabilities
Purpose:

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People:

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance:

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership:

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Standard Minimum Qualifications
Education:

• Secondary school education suplemented by diploma and /or certificate in Business Administration, Secretarial studies.

Experience:

• Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• A minimum of at least 3 years relevant experience is required in the following:
  • Has supported Administrative and operational activities that feed into overall strategic aims.
  • Has collated data, assisted in organizing Trainings, Conferences, workshops and drafting reports that inform security Administrative and operations activities. Must be computer literate.
  • Experience in both development and humanitarian contexts is an added advantage.

Language:

• Fluency (level C) in English language with excellent writings skill.

Skills:

• Excellent Knowledge and ability to use computer packages (Word, Excel) is a must.

Desired Experiences for Entry into the Role
A minimum of 5 years relevant experience is required in the following:

• Has supported Administrative and operational activities that feed into overall strategic aims.
• Has collated data, assisted in organizing Trainings, Conferences, workshops and drafting reports that inform security Administrative and operations activities.
• Must be computer literate.
• Experience in both development and humanitarian contexts is an added advantage.

Other Specific Job Requirements

• Punctual, proactive, motivated and detail-oriented
• Good Planning skills
• Good numerical skills
• Able to operate effectively and efficiently in a high-pressure and fast-paced department in which often involves rapid change.
• Strong communication skills and willingness to follow-up with individuals and departments in order to achieve goals.

Terms and Conditions

• Qualified female candidates are encouraged to apply.
• Applications are to be submitted online and in English only.
• Only Nigerian national or residents with valid permits are eligible to apply for this position.
• Only shortlisted candidates will be contacted.

Application Closing Date
17th September, 2018.

How to Apply
Interested and qualified candidates should:
Click here to apply online