Logistician - Administrator at Medecins Du Monde

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

We are recruiting to to fill the position below:

Job Title: Logistician - Administrator (M/F)

Location: Damboa, Borno
Fixed-term contract: 6 months
Starting date: December 2018

Job Description/Responsibilities

• Under the responsibility of the field coordinator, you are in charge of carrying out administrative, accounting, financial and logistics management of Damboa base.

More specifically, your responsibilities are to:

Logistics:

• Ensure procurement in the respect of the MdM procedures, guidelines and policies
• Follow the operational implementation of the stock and asset procedure
• Suggest and implement tailor-made trainings to key staff
• Supervise the log/admin team and provide guidance and technical support
• Provide regular reporting to the logistics coordinator upon solicitation, especially through standard monthly reporting tools
• Ensure the regular order for the compound and the maintenance of the base
• Supervise the team of guards and drivers
• Provide support in implementations of the water and sanitation (WASH) activities as well as the infection prevention and control (IPC)
• Follow up the vehicle rental framework contract
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that drivers are aware of their obligation to adhere to MdM safety rules and procedures
• Support the field coordinator in all aspects of security management
• Make sure that all communications means are in place and well used by the team
• Attend to security meetings on delegation of the field coordinator and network closely with logistics departments of other humanitarian actors
• Collect security reports and follow up.

Administrative, human resources and finance:

• Support the human resources coordinator in ensuring the proper application of HR policies and associated processes
• Ensure all staff files are up-to-date including the staff database
• Manage the filing, storage and security of documents
• Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff
• Be responsible for the book keeping (accounting) of the base under the line management of finance coordinator
• Prepare and supervise the monthly closing, review and integrate the accounting before sending to the coordination
• Be responsible for the management of the base treasury and sending of cash forecast to country office on bi monthly bases
• Ensure the smooth transfer and security of funds
• Prepare and finalize the base fund forecast with field coordinator and program managers
• Update the budget follow up and forecast on monthly bases and conduct a meeting to share the results
• Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor/HQ

Requirements

• Diploma in Logistics Management, a degree in Project Management would be appreciated
• At least 2-3 years of professional experience in logistics, administrative, finance, and HR
• At least one previous experience with an I.NGO is required (with MdM is an asset)
• Experience in dealing with suppliers and following procurement procedures
• Essential working experience in developing countries and conflict/post conflict context
• Strong knowledge of Word, Excel, Powerpoint Excellent organisational skills
• Ability to prioritize and anticipate
• Ability to work under stressful situation
• Communicative person
• Able to work and live in specific security context
• Languages: English is mandatory (oral and written)
• You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

Remuneration/Benefits

• Salary: 2 500 euros gross monthly salary
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• 22.5 RTT (recuperation days) per year
• 5 weeks of paid leaves per year
• Health insurance (60% covered by MdM)
• Insurance (repatriation…)
• Médecins du Monde promotes trainings and internal mobility
• Single posting.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online