Rapid Response Mechanism (RRM) Program Logistics Manager at Action Against Hunger - USA

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children. We ensure families can access clean water, food, training, and health care. We enable entire communities to be free from hunger. With more than 6,500 staff in over 45 countries, our programs reached 14.9 million people in 2015.

We are recruiting to fill the position below:

Job Title: Rapid Response Mechanism (RRM) Program Logistics Manager

Location: Maiduguri, Borno
Function: Logistics

About the Program

Action Against Hunger has been operational in Nigeria since 2010 responding to both chronic and acute needs through a multi-sector strategy where nutrition, Food Security and Livelihoods and Water, Sanitation and Hygiene activities are integrated to have a meaningful impact on people’s resilience. The main objectives of the country program are:

• To continue building on Action Against Hunger’s reputation for nutritional expertise to deliver integrated nutrition, WASH and FSL assistance in the high caseload Northern Nigeria States and build evidence from out pilot projects to influence policy makers to find long lasting solutions to under nutrition and hunger,
• To respond to the dire humanitarian situation created by the devastating conflict on-going in the North East while applying, where possible, attempts to find durable solutions in line with the New ways of Working and Humanitarian Development Nexus.

With a central office in Abuja and 3 main field office across the North, Action Against Hunger runs intervention in 3 States of Northern Nigeria including two States affected by the on-going conflict. We have a country team of around 550 staff (45 international) and a budget for 2018 projected at 50 M US$. Our main donors and partners in Nigeria include USAID/OFDA & FFP, DFID, ECHO, EU EDF, AFD, UNICEF, SIDA, SDC and GAC.

You’ll Contribute To Ending World Hunger By

• Ensuring that efficient and appropriate logistic support is provided for all Rapid Response Mechanism program activities.
• Ensure that all Action Against Hunger and donor logistics procedures are followed and that all logistical measures are taken to ensure the timely implementation of rapid evaluations and short-term emergency responses, in close coordination with the other members of the Regional humanitarian team..

Key Activities in your Role
Responsible for ensuring that efficient and appropriate logistical support is provided for all RRM program activities, consistent with Action Against Hunger protocols and procedures, to ensure program objectives are achieved in collaboration with the Emergency Team:

• Provide logistical guidance, advice, and support to all field sites and the logistical staff in those locations as necessary or as required
• Ensure that Action Against Hunger’s policies, systems and guidelines are implemented, used and adhered to
• Ensure that a constructive and effective logistical working relationship between field office and RRM team is developed and maintained
• Provide technical support to the project, in coordination with Maiduguri logistics team, in relation to: procurement, transport, asset management, warehousing / stock control, and the distribution of goods
• Monitor and oversee all location where Action Against Hunger implements RRM activities to ensure that systems are being correctly implemented and comply with Action Against Hunger and donor standards

Responsible for oversight of all logistical activities for AAH Emergency programming:

• Organization and supervision of the emergency logistics team. This include streamlining ne all information related to logistics (procurement, warehousing, transport…)
• Act as logistical Focal Person for Emergency and Ensure logistical systems and procedures are maintained and up to date in a timely fashion.
• Coordinating with Maiduguri and Abuja logistics teams to ensure the best logistics support to the emergency program including local procurement, vehicle and asset / equipment maintenance and management
• Responsible for supply chain and stock control for emergency programming consistent with Action Against Hunger protocols and procedures
• Coordinate with the Borno Warehouse Manager on implementation of Action Against Hunger standard warehouse procedures in order to reach the overall goal of 100% transparency and accountability.
• Plan and organize the movements of the emergency team and cargo
• Ensure that the logistical resources allocated to emergency team are managed as per Kit log and mission guidelines.
• Support the opening and closure of emergency deployments. This includes mounting and dismounting of relevant structures

Supply chain management for Emergency program activities:

• Initiate and follow supply chain operations starting from supply planning to delivery according to Action Against Hunger standard procurement practices, keeping records to full audit trail standard under donor regulations as well as Action Against Hunger Internal Procurement Procedures
• Ensure all necessary authorizations / approvals are obtained on time to allow the purchase of appropriate supplies for RRM projects and ensure delivery in a timely and cost effective manner
• Liaise and co-ordinate with the relevant departments regarding delivery of supplies and keep all parties informed of any changes in a timely manner
• Maintain a good quality control system such that all goods and services delivered to the emergency program comply with Action Against Hunger’s standards
• Coordinate with Maiduguri Logistics team on the maintenance of accurate and up-to-date supplier information and market prices databases for regularly purchased items.

Stock and Asset management:

• Identify the emergency program needs in term of assets and equipment and make sure they are covered.
• Liaise with ICT officer Maiduguri to ensure appropriate coding, tagging repairs and maintenance of assets and equipment and the maintenance of an up to date and proper asset inventory for emergency programming
• Initiate inbound and outbound movements in coordination with Borno warehouse manager. This includes preparation of relevant documentations in line with Kitlog and the mission guidelines (SROs, Distribution plans,…)
• Coordinate with the Borno Warehouse Manager to ensure proper storage and warehousing of emergency program stocks, including proper receiving and issuing of stocks, maintenance of updated bin cards, and regular physical stock taking and spot checks for assets and office equipment
• Ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed
• To keep a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents
• Ensure stock administrative system is in place and regular reconciliation is done.

Does this Description fit You?

• You have a Bachelor's degree in related field. (Master’s Degree Preferred)
• At least 6 years of work experience preferably in humanitarian or development work with at least 3 years of experience in emergency·
• Previous experience of logistics management in an NGO.
• Security management experience in an unstable and volatile environment.
• Excellent communication skills with a good level of written and spoken English.
• Confident and proficient in the use of MS Office.
• Excellent management and personnel skills to enable the motivation, encouragement and participation of a mainly national team, including remote management.
• Strong team communicator and facilitator between the interests of different departments.
• Problem solving ability with equipment ranging from PC’s to vehicles and radios.
• Strong capacity building skills.
• Ability and flexibility to understand the cultural and political environment and to work well with the local authorities.
• Strong coordination, communication and diplomacy skills.
• Strong administration and organizational ability.
• Willingness to travel extensively in the field.
• Ability to work under stressful conditions in an isolated area.
• Experience of establishing strong working relationships with colleagues from different functions and cultures.
• Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast paced environment with tight deadlines.
• Experience of proactively identifying and addressing issues.
• An understanding of and commitment to Action Against Hunger’s mission and values.
• Previous experience in and good knowledge of Northeast Nigeria or similar context.
• Previous experience with Action Against Hunger.
• Previous experience with the RRM mechanism.

Our Core Values
In this position, you are expected to demonstrate Action Against Hunger-USA-USA’s five core competencies:

• Respect- we work with compassion and dedication, treating everyone the same way we expect them to treat us.
• Integrity-we believe that being honest and fair is integral to every aspect of our work; conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.
• Creativity - we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.
• Excellence - we strive to provide services that meet, and even exceed, the expectations of our stakeholders (populations in need, staff, communities and donors).
• Empowerment - we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

Benefits
Action Against Hunger values its employees and offers a comprehensive remuneration and benefits package. These include but are not limited to: -

• Health Insurance
• R&R Breaks
• Paid annual leave (vacation)
• Training opportunities
• Child allowance

For an all-inclusive list of benefits check the Action Against Hunger Website.

Application Closing Date
23rd November, 2018. 4pm EAT.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Application Process

• Candidates should apply for this position by clicking on the above.
• All applicants must upload a Cover Letter and an updated Resume and both must be in the same language as this vacancy note.
• This advert may close before the due date once we receive applications from qualified candidates.