Subcontracts Manager at FHI 360

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology - creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

We are currently seeking qualified candidates for the position below:

Job Title: Subcontracts Manager

Requisition - 2018202229
Location: Abuja
Job type: Full time

Project Summary

• Fhi 360 is pursuing an upcoming funding opportunity that will assist the Government of Nigeria and the Ministry of Health through Health Initiatives.
• The project will focus on: advocacy and accountability, data for delivery and health prioritization, strengthening health systems and leadership, human resources for health, private sector, demand for family planning and demographic analysis and communication.

Job Description

• FHI 360 is currently seeking a qualified Subcontracts Manager for the upcoming five-year DFID Nigeria Health Investment programme.

Key Responsibilities

• Ensure consistent management of all proposals, subcontracts, and contracts, in compliance with DFID, HMG, and Nigerian Government laws and regulations. This generally includes oversight of the contract management process, as well as development of specific contract negotiations and document management.
• Keep up to date on DFID compliance terms and conditions, rules and regulations, and code of conduct, and on developments in internal auditing procedures.
• Provide guidance on preventive, detective, and corrective internal controls and organizational risk management.
• Communicate audit risks and weaknesses in internal controls, provide guidance for operational improvements and work with project management and field staff to coordinate implementation of audit recommendations.
• Develop standards for consultancy contracts, including presentation of budget, payment terms and provide support for billing and Invoicing.
• Engage in database management which consists of updating of Consultants bio-data information; storing of
• Consultants CVs; keeping custody of consultants’ contract letters, ToRs and other assignment documents.
• Review contractual performance of both parties to ensure compliance with terms and instill principles of integrity and compliance.
• Identify contracting issues and client requirements, facilitate pricing discussions, and obtain senior management input on timelines and deliverables.
• Monitor and complete contract close-out, extension or renewal and engage in report updating as appropriate.
• Assure accuracy and appropriateness of contract text and attachments and provide status reports on all consultants’ activities.
• Support the department in procurement and administrative tasks to ensure efficiency, cost savings and best quality of service

Minimum Requirements

• Education: University degree, preferably in Business Administration, Human Resources, Law, Contract Administration, and/or Audit. A CIA, CPA or CRM is a plus.
• 3-5 years of experience, preferably in a similar position and in a program of a similar size and scope.
• Solid experience in Audit, Risk and/or Compliance.
• Solid knowledge of Excel, Word and Power Point.
• Strong knowledge of the different types of instruments (Grants, Contracts, sub-awards, etc.)
• Strong knowledge of various business controls (HR, Finance, Procurement, Logs, I.T, Program)
• Excellent oral and written communications skills in English required, proficiency in Hausa and/or another local language is an advantage.
• Familiarity with HMG/DFID rules and regulations for commercial contracts is required.
• Demonstrated experience monitoring programs of 50 million GBP or larger
• Relevant skills in automated accounting software systems and database spreadsheets;
• Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations and international donor agencies.
• Demonstrated leadership qualities, depth and breadth of financial management expertise
• Ability to work independently and manage a high-volume work flow
• Relevant computer software skills and familiarity with accounting software (including, at a minimum, the standard applications in MS Office)

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.