Executive Secretary at Rossland Screening Solutions

Rossland Group since the year 2000 provides market research and management consulting services to clients in the private and public sectors within and outside Nigeria.

We are recruiting to fill the position below:

Job Title: Executive Secretary

Location: Jigawa

Job Brief

• We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
• Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Internal Documentation and record keeping
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.

Requirements

• Degree/ HND in Secretarial Studies or Business Administration or relative field
• 4 years proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality

Additional Skills:

• Strong strategic thinking, formulation and implementation skills including the ability to communicate strategy and impact concisely and simply
• Strong leadership and management skills
• Strong presentation, communication and personal effectiveness skills, with the ability to influence others to achieve objectives and gain consensus
• Sound decision making and judgment capabilities
• Good problem solving and analytical skills.

Application Closing Date
15th December, 2018.

How to Apply
Interested and qualified candidates should submit their Application Letter indicating current and expected salary and detailed Curriculum Vitae to: [email protected]

Note: Only successful candidates will be contacted.