Head of Operations at an Oil and Gas Firm - HRmadam Consulting

HRmadam Consulting - Our client, an Oil and Gas firm is recruiting suitably qualified candidates to fill the position below:

Job Title: Head of Operations

Location: Lagos

Job Description

• Our client is looking to hire a Senior Operations Officer that will be responsible for overseeing all activities related to the management and monitoring of the physical off-take and delivery of products for the company to ensure business continuity and sustainability.

Shipping Operations:

• Proactively source locally for vessels in a cost-effective manner
• Ensure timely request for approval from CEO to nominate Inspectors, Agents, STS (Ship to ship) coordinator who handle operations before vessel sails to load port.
• Supervise issuing of Loading and Departure orders before vessel sails
• Supervise preparation of loading and discharge orders for vessels in accordance with purchase and sales contracts
• Liaise with Terminal Agents about berthing prospect to ensure no loss time when the vessel arrives destination.
• Ensure and supervise preparation of Draft Bills of Lading for shuttle vessels as advised by finance and Letters of Indemnity for vessel owners.
• Supervise and ensure regular updates of all activities relating to loading/discharge operations.

Billing & Reconciliation:

• Supervise collation of operations invoices from service providers, for vetting by internal authorities.
• Supervise collation of appropriate documents and ensuring that appropriate notifications are forwarded to PPPRA before and after discharge of vessels.
• Ensure Agents/surveyors provide the required load and discharge port documents
• Reconcile NPMC products lifted on a quarterly basis and advise the finance department.

Demurrage Claims:

• Notify Finance and Trader of any claims due (with supporting documents)
• Ensure that demurrage claims are computed and timely notify the finance department.
• Ensure timely processing of claim invoices as provided by counterparties
• Supervise the maintenance of operations files and securing counterparties consent to claims for the finance department to issue invoices.

Permits:

• Ensure and supervise the application for DPR import permits
• Supervise and ensure that DPR product certification is secured by the Company
• Ensure and follow-up on acquiring DPR depot license for HTT

Operations Process Review:

• Developing new ideas for cost reduction purposes and efficient operations and service delivery to customers.
• Reviewing processes & procedure to ensure that operational control and checks are still valid in a dynamic environment.
• Managing short and medium plans as it relates to physical operations; ship chartering processes.
• Review of contracts for trades and ships as it relates to operations.

Regulatory Compliance:

• Ensure prompt loading of Proforma Invoice (PFI) products paid to NPMC and act as Liaison Officer to NPMC for related issues.
• Ensure that the Navy and Department of Petroleum Resources (DPR) are informed in good time for smooth berthing of vessels.
• Ensure relevant Government agencies are notified prior to the arrival of the vessel at disport.
• Supervise submission of loading and discharge documents to Government Agencies within 14 days.
• Representing and maintaining a cordial relationship with Ports authorities and customs

Shipping Operations:

• Cost of a vessel in relation to budget
• Timeliness of vessel loading and discharge
• Timeliness of loading and departure orders (24 hours before vessel sails)
• Timely approval to appoint inspectors/agents/STS coordinator (24 hours before vessel sails to load port)
• Quality, error rate and timeliness of Draft Bills of Lading and Letters of Indemnity for vessel owners.

Billing & Reconciliation:

• Timely collation and accuracy of operations invoices from service providers
• Accuracy and complete documentation of required load and discharge port documents
• Accuracy, quality and timely(quarterly) rendition of the report NPMC lifted products report

Demurrage Claims:

• Timely and accurate computation of Demurrage claims & notification (72 hours after the vessel cast off).
• Timely treatment of claim invoices (72 hours)

Permits:

• Timely application of DPR import permits (4 weeks before expiration of existing permit)
• Timely DPR product certification (2-3 weeks after discharge)
• Timely acquisition of DPR depot license for HTT

Operations Process Review:

• % Operations cost savings
• Effective operations processes
• Accuracy of operations files & records

Regulatory Compliance:

• Timely clearance of DPR/Navy prior to berthing of vessel
• Timely submission of loading & discharge documents to government agencies (14 days)
• Timely notification of PPPRA officials before berthing (1-2 days before arrival of vessel at disport)
• Timely delivery of cargo (10 days)

Requirements

• First Degree is required (Second Class Lower minimum) preferably in Engineering, Shipping/Logistics or Management
• Minimum of 5-8 years related experience in similar capacity

Technical:

• Project Management
• Knowledge of shipping operations, legislation and regulations
• Budget management
• Marine HSE principles
• Knowledge of terminal operations
• Negotiation Skills
• Proficient use of MS Office applications

Behavioural:

• Integrity & Ethics
• Professionalism
• Customer Focus
• Communication
• Analytical Thinking & Problem Solving
• Business Acumen
• Teamwork
• Building & Managing Relationships
• Managing & Developing Others

Working Condition:

• Will involve some travelling.
• Based on work exigencies extra hours may be required.

Application Closing Date
30th November, 2018.

How to Apply
Interested and qualified candidates should forward their CV to: olanrewajuranda@gmail.com
Or
Click here to apply online