Associate, Project Management at eHealth Africa (eHA)

eHealth Africa (eHA) designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHA’s technology works in low connectivity settings, and smartly uses data to drive decision-making by local governments and partner agencies to get optimum results.

We are recruiting to fill the position below:

Job Title: Associate, Project Management

Location: Kano
Department: Program Delivery
Employment Type: Full-Time National Employee
Minimum Experience: Mid-level

Purpose of the Position

• The Associate, Project Management is a flexible and integral part of the project team. S/he provides project implementation and administrative support to the Project Manager
• The Associate, Project Management will supports the Project Manager with project documentation such as workplan organization, budget monitoring and planning, management of procurement requests and approvals, general staff administrative issues such as time-off management, as well as with report writing
• S/he is responsible for providing this support to 1 project or a portfolio of projects in Nigeria, Sierra Leone and other West African countries.

What You’ll Do

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
• Support Project Managers to ensure project(s) adhere to PRINCE2 methodology best practices.
• Ensures that documentation and knowledge management best practices are adhered to for associated projects
• Schedule, Plan and take minutes during the various stakeholder meeting.
• Support the Project Managers with the various Finance and Administrative processes.
• Collaborate with Project Managers to ensure all project activities are tracked using the Task Management Tool (ASANA)
• Assist the Project Manager to keep metrics up to date in Aya
• Assist the Project Manager in developing any project communications materials or social media information in collaboration with the Communications Team
• Create and execute transition plans to ensure smooth transfer of responsibility from projects to ongoing operations.
• Assist the Project Manager to identify and track project risks and issues.
• Proper documentation and validation of project financials from Statement of work, Purchase Orders ,Invoices and Payment.
• Support the Project Manager with their daily project responsibilities.
• Ensures compliance with laws and regulations
• May frequently travel between company work-sites
• Presents a professional demeanor at all times.  Approaches others in a tactful manner. Reacts well under pressure.  Treats others with respect and consideration regardless of their status or position.  Accepts responsibility for own actions. Responds well to supervisor requests and feedback
• Is consistently at work and on time
• Participates in and promotes a positive, supportive, cooperative team environment
• Attends and participates in annual strategic planning meetings, country management meetings, staff meetings, training classes and supervision
• Adheres to Policies and Procedures
• Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field

Who You Are

• A minimum of five years of in Business, Public Administration, Project Management, Public Health, International Development, or other related field.
• Bachelor's Degree in Business or Public Administration. Other fields are welcomed, especially if supported by relevant experience
• Creativity and the ability to successfully manage multiple assignments independently while paying a high attention to detail
• Proven ability to work with diverse and large teams and to foster a positive working environment with local and international stakeholders
• Good learning ability. Action-oriented and resilient in a fast-paced environment
• Professional project management certification (e.g PRINCE2, PMP) preferred.

Personal Characteristics:

• Adaptability: Demonstrates a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
• Behaves Ethically: Understands ethical behavior and business practices, and ensures that own behavior and the behavior of others is consistent with these standards
• Builds Relationships: Establishes and maintains positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Creativity/Innovation: Develops new and unique ways to improve operations of the organization and to create new opportunities.
• Thinks Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organisation
• Focuses on Partner/Client Needs: Anticipates, understands and responds to the needs of internal and external clients and partners to meet or exceed their expectations within the organisational parameters.
• Fosters Teamwork: Works cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organisational effectiveness.
• Leads: Positively influences others to achieve results that are in the best interest of the organization.
• Makes Decisions: Assesses situations to determine the importance, urgency and risks and makes clear decisions which are timely and in the best interests of the organization.
• Organizes: Sets priorities, develops a work schedule, monitors progress towards goals, and tracks details, data, information and activities.
• Plans: Determines strategies to move the organization forward, sets goals,create and implement action plans and evaluates the process and results.
• Solves Problems: Assesses problem situations to identify causes, gathers and processes relevant information, generates possible solutions, and makes recommendations and/or resolves the problem.

Language Ability:

• English is the spoken and written language. Fluency in local Hausa is an advantage.
• Ability to read, analyse and interpret general business periodicals, professional journals, or government regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, employees and the general public.

Maths Ability:

• Ability to apply concepts such as fractions, ratios, percentages and proportions to practical situations

Computer Ability:

• Proficient in MS Office (or Google G-Suite).

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• The noise level in the work environment is usually moderate, but can become louder at times due to group discussions or activities. eHA is a tobacco-free environment.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus
• While performing the duties of this job, the employee is regularly required to talk and hear. The employee is occasionally required to stand and walk
• The employee is frequently required to sit and use a computer and reach with their hands and arms.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online