Supply Associate at the United Nations High Commissioner for Refugees (UNHCR)

The United Nations High Commissioner for Refugees (UNHCR) was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.

We are recruiting to fill the position below:

Job Title: Supply Associate

Position Number: 10030868
Location: Ogoja - Cross River State
Category: Supply Chain
Grade: GS - 6
Duration of Contract: One Year
Contract Type: Fixed Term Appointment

Context, Duties and Responsibilities

• The Supply Associate manages and supports all activities pertaining to the supply chain function including planning, sourcing, transport shipping, customs clearance and warehousing management in the Country Office purview. The incumbent is supervised by the Supply Officer who defines general work objectives and provides necessary advice and guidance. The incumbent may supervise some staff in the office. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation.
• The duty of the incumbent is to support and monitor the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.

Under the direct supervision of the Supply Officer the incumbent will have the following responsibilities:

• Prepare plans for delivery of relief items according to operational needs.
• Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.   
• Ensure timely customs clearance of consignments.
• Manage storage of goods according to "best practices" and UNHCR rules and regulations; maintain an efficient system for the release, distribution and redeployment of goods.
• Coordinate transportation and distribution of relief items.
• Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
• Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
• Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
• Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
• Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
• Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
• Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organisation of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset Management Board, and organise the disposal of PPE according to Asset Management Board decisions.
• Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
• Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
• Disseminate and promote UNHCR's global policies, standards and guidance on supply chain management.
• Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation.

Essential Minimum Qualifications

• Completion of the Secondary School Education with post-secondary training/certificate in Trade, Business Administration, Economics, Marketing or a related field;
• Minimum 6 years of previous relevant professional job experience;
• Fluency in English and working knowledge of another relevant UN language and/or local language (as applicable in the duty station).

Desirable Qualifications & Competencies:

• Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP);
• Other UN procurement and logistics training - such as IAPSO and UNPD;
• Knowledge and working experience of PeopleSoft/MSRP Supply Chain applications.

Application Closing Date
28th January, 2019.

How to Apply
Interested and qualified candidate should:
Click here to apply online
Or
Email Application

• Kindly prepare an application/letter of motivation, Resume as well as fully completed and signed UNHCR Personal History Form (P11)
• Submit the application, resume and Personal history form (P11) via email to: [email protected] quoting in the subject line the vacancy number and title of the position (VERY IMPORTANT).
• Kindly make sure you use the "UNHCR Personal History Form".
• Kindly note that a written test will be conducted for this position which will be followed by a competency based interview.

Click Here to Download UNHCR Personal History Form (P11) (Doc)

Note

• "There is no need to send other CERTIFICATES with the application at this stage".
• Incomplete applications will not be reviewed.
• Only short-listed applicants will be contacted.
• Applications from female candidates are strongly encouraged.