Graduate Finance Assistant at Action Against Hunger | ACF-International

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Location: Damaturu, Yobe
Job type: Full Time
Level: Entry Level
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer

Tasks and Responsibilities
Objective 1 - Assist the Finance Officer in managing cash flow and accountancy on the base:

• Ensure that all advances made within the month are justified before the final monthly cash count.
• Visit the fields during various program activities to make payments
• Support the Yobe program’s cash transfer implementation
• Make payments and verify the consistency of supporting documents submitted in accordance with the ACF’s procedures, ensuring all invoices are accurate, consistent and signed
• Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)
• Manage the sub- base’s and base cash box
• Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis.
• Close the cash book on monthly basis & send it to Finance Officer

Objective 2 - Assist the Finance Officer in checking compliance with purchasing procedures, respect of the supply chain guidelines and payment mode:

• Respect AAH purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and/or the Finance Manager if these procedures are not respected
• Ensure that Logistics and PMs respect the supply chain guidelines.
• Liaise with the log department for any discrepancy and missing procedure
• Ensure all suppliers are paid according to terms designated in signed contracts

Objective 3 - Assist the Base Finance Officer in Management of the Cash Transfer programme:

• Reconciling of vendors payment with the red rose platform for payment.
• Filling and archiving all related documents.
• Check that all daily report summary sheets, the daily transaction sheets and the amounts on the Platform correspond.
• Keep close coordination with the cash program manager and team.
• Ensure transparency throughout the process of unconditional / conditional cash transfer program.
• Ensure validity, reliability, timeliness and quality of all information while submitting to the banks for final payments.
• Producing reports on regular basis or as per request of line manager
• Sticking of red rose beneficiaries’ receipts and daily report on white paper.
• Manage the base’s bank book - BD03NGN
• To ensure that the selection, replacement and removal of vendors are in line with the AAH SOP on Cash base intervention.
• Ensure prompt payment of the Vendors based on the AAH SOP on Cash base intervention
• To ensure that Logistics and PM respect the CBI guidelines.
• Training of Vendors on AAH financial procedures and payment policies

Objective 4 - Assist the base Finance Officer in managing the administrative document sorting, follow up and filing of documents:

• Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file.
• After the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate
• Photocopy and file all the invoices/Documents (base financial books) according to the monthly base books respectively, before sending to Capital office for archiving
• Check that all the invoices are present for each transaction in the accountancy.
• Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines)

Internal & External Relationship
Internal:

• Directly reporting to the Finance Officer
• Technically supported by the Finance Manager
• Liaise with the Finance Manager/Operations Support Coordinator
• Liaise with Capital finance team
• Liaise with Log team/PMs

External:

• Suppliers, vendors, Government and operational partners

Position Requirements

• HND or B.Sc in Accounting, Bachelor level degree in Management, Finance, or related field.
• Minimum of 1 year experience in a finance and administration-related role.

Skills & Experience
Essential:

• Professional
• Organized with time management and planning skills
• Sense of confidentiality
• Strong computer skills, and familiarity with Microsoft Word and Excel
• Ability to manage and follow work plans
• Good interpersonal skills  (communication, able to negotiate, influence, give effective feedback, be a team player)
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Preferred:

• Experience in a non-governmental organization is preferred
• Experience with donor-funded programs would be appreciated

Application Closing Date
Monday, 11th February, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online