Executive Assistant/Office Manager at Adexen Recruitment Agency

Posted on Wed 20th Feb, 2019 - hotnigerianjobs.com --- (0 comments)

Adexen Recruitment Agency - Our client, an international pioneer in the aerospace industry is recruiting to fill the position below:

Job Title: Executive Assistant/Office Manager

Location: Abuja

Responsibilities
Assistant Duties:

Diary management
Prepare relevant logistics for the team (travel, post, doc distribution).
Handle office administrative duties (telephone, time management, meeting/event administration, organization of reception of visiting teams and delegations).
Drafting of letters, memos, reports etc.
Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information.

Office Equipment and Logistics:

Manage the office daily activities.
Prepare timely administrative reports, which include situational report, monthly, quarterly and end of the year report with the aim to meet organization’s goals and improve where necessary.
Coordinate inventory orders and supervise purchase of office administrative supplies; liaise with suppliers and maintain excellent professional relationships externally.
Review and respond to emails and phone calls from other key management personnel as required, using discretion and judgment in gathering and conveying pertinent information in a timely manner.
Responsible for planning, organizing and managing events
Liaise with IM for installation, maintenance and replacement/repair as necessary of IT equipment, systems and IT security, manage external logistics providers.

HR Operations:

Provide monthly personnel data update via EEDB.
Liaise with the HR manager on payroll and general office operations.

Finance Operations:

Point of Contact and interface for Finance,
Liaise with both local/european finance team, accounting and treasury colleagues to support financial compliant operations.
Implement and safeguard finance processes.

Security:

Responsible for all security matters at site.
Security budget, local crisis management & enterprise risk management.
Establish and maintain the local site security plan, assess and manage all security risks.
Implement and control site security procedures.
Centralize all security-related actions, manage security services contractors & security equipment.
Responsible for the awareness of employees at site.
Responsible for the information exchange & reporting to TZS and focal point for the local authorities concerning all security matters.

Desired Skills and Experience

Bachelor's Degree in any Social Science discipline or related field
Master's Degree is an added advantage.
5-8 years working experience.
Good communication skill both oral and written.
Excellent presentation skill and good Microsoft office suite.
Good people management and ability to interact with top management.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: We thank all applicants, however, only those selected will be contacted.

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