Admin/Logistics Assistant at Catholic Relief Services (CRS)

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates.

We are recruiting to fill the position below:

Job Title: Admin/Logistics Assistant

Job Ref Code: ALA180219
Location: Yola, Adamawa
Band: 4
Department: Operations
Reports To: Head of Office - Yola

Job Summary

• The Admin/Logistics Assistant will provide service in the day-to-day delivery of responsive, effective and efficient administrative and fleet management activities in support of the KFW STaR project.
• You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming. S/he will support the Head of Office in Adamawa to manage the Yola office.

Job Responsibilities
General Administrative Duties:

• Provide updates on anticipated administrative needs.
• Manage day-to-day operations of the CRS office in Yola.
• Provide general administrative support to the operation of project activities.
• Organize proper storage and issuance of stock, maintain stock reports and monitor usage.
• Organize transport and distribution of project materials to project sites.
• Maintain files and support the dissemination of project information among the project team.
• Work in collaboration with operations/facility staff in Maiduguri to ensure proper running of the project office in Yola.
• Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
• Support program staff with request for advances and cash disbursements

Support Project and CRS-wide meetings, trainings and activities:

• Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, provision of materials and refreshments.
• Filing (electronic and hard) project documents, meeting minutes and technical documents.
• Maintain inventory of all project partner’s contact information.
• Maintain project assets inventory register in collaboration with the grant unit
• Liaise with the IT department on hardware and software issues to ensure functionality to meet ongoing and ad hoc needs
• Support the establishment and function of project resource center and project information management

Logistics and itineraries:

• Manage drivers in Yola office and ensure efficient fleet management in Adamawa and southern Borno
• Ensure logistical support to staff/visitor itineraries
• Be the primary point of contact for visitors’ administrative needs
• Coordinate staff movements including leave, field trips and all required logistics using the movement and leave tracker.
• Assist with correspondence, letters, and invitations.

Education and Experience

• Minimum of first degree in any field
• Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.
• Ability to communicate in English and Hausa Language is essential
• Travel Required 60% to field locations in Borno and Adamawa

Application Closing Date
4th March, 2019.

How to Apply
Interested and qualified candidates should download the "Application Form" below and send with a detailed Resume as one document in PDF to: [email protected] indicating position being applied for and the Job Ref Code as the subject of the application e.g. Admin/Logistics Assistant, ALA180219).

Click here to download Application Form - (Dropbox Doc.)

Note

• CRS is an equal - Opportunity employer, does not discriminate based on race, color, religion and we are committed to gender sensitive programming and management’.
• Qualified women are strongly encouraged to apply
• Statement of Commitment to Protection: ‘’CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.