Warehouse In-charge at INTERSOS Nigeria

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

We are recruiting to fill the position below:

Job Title: Warehouse In-charge (for common warehouse)

Location: Ngala (in Borno State) - North East Nigeria (90% field)
Starting Date: 1 st April2019
Duration of contract: 3 month (Extendable)
Reporting to: WH and supply chain coordinator
Dependents: No

General Context of the Project

• The Boko Haram armed opposition insurgency started in 2009 and Maiduguri was the epicentre of the armed conflict.
• The armed conflict later spread to all twenty-seven (27) Local Government Areas (LGAs) of Borno State, North East Nigeria.
• The conflict took an international dimension as it spread to the neighbouring countries of Cameroun, Niger and Chad, resulting in the displacement of millions of people across all four frontiers.
• The Armed Opposition Group (AOG) has been killing people in both rural and urban centres in their quest to form a hairline Islamic State in the north east of Nigeria.
• A high number of towns and cities have been burned and destroyed. Social services and amenities have also been destroyed and are now non-existent.
• Agricultural activities which used to be the source of food security and livelihoods among the rural communities of the North East are no longer existent.
• Joint military operations by Cameroun, Nigeria, Chad and Niger have resulted in the liberation of 15 LGAs.

Tasks and Responsibilities

• The Warehouse In-charge should provide overall logistic services; specifically to provide space for temporary storage to address a lack of available capacity in project area under direct supervision of the warehouse and supply chain coordinator

Specifically:

• Provide overall coordination for INTERSOS daily presence in project area by liaising with the military authorities, the local authorities and other humanitarian actors in the area in collaboration with supervisor;
• Understand, implement and / or maintain standard INTERSOS inventory management policies and procedures.
• Request purchase of assets needed for a proper use of warehouses
• Implement daily activities inside the warehouse in accordance with Logistics Sector SOPs and quality standards:
• Manage stocks according to standard guidelines considering: individual requests/consignments per Service User; verification on Units of Measure (UoM) for handling (Bags, Bales, Boxes, etcetera), and reporting (metric tons, kilograms, cubic meters); proper documentation for all transactions (request, receipt, release), and warehouse management (stock cards, register of damages/losses).
• Supervise physical and digital records according to standard guidelines considering: update the Release Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintain physical records per individual request/consignment per Service User.
• Update as per INTERSOS requirements, the Asset register, Asset inventory list and expendable store inventory list and produce TIMELY reports as requested by the warehouse and supply chain coordinator and in relation to WFP standard of operations (SOPs).
• Prepare and send to the Project Manager the stock report on a monthly basis;
• Supervise to maintain accurate and up-to-date record of the store contents, inward and outward movement of goods in the warehouse register or stock cards both using WFP standards.
• Prioritize dispatch needs in conjunction with all NGO partners.
• Liaise and maintain timely communications with relevant stakeholders to ensure the timely and efficient receipt and dispatch of goods depending on an organized mechanism;
• Ensure information of Service Users, upon acceptance for all new requests, of the schedule for delivery of goods and receipt into the Logistics Sector Common Warehouse. All changes to the schedule initiated by INTERSOS will be communicated to Service Users in a timely way.
• On a monthly basis, work with the partners to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
• Conduct routine inventory inspection and submit report to the warehouse and supply chain coordinator in a timely manner.
• Perform a monthly asset spot checks, report if any assets/inventory are broken, lost or stolen on the Inventory Loss/Theft/Damage report, to be countersigned by the project manager
• Achieve high levels of partners satisfaction through excellence in receiving, identifying, dispatching and assuring quality of goods
• Measure and report the effectiveness of warehousing activities and employees performance
• Organize and maintain inventory and storage area
• Ensure shipments’ and inventory transactions’ accuracy
• Communicate job expectations and coach employees
• Determine staffing levels and assign workload
• Interface with partners to answer questions or solve problems
• Maintain items record, document necessary information and utilize reports to project warehouse status
• Identify areas of improvement and establish innovative or adjust existing work procedures and practices
• Confer and coordinate activities with other partners
• Achieves financial objectives by preparing a quarterly budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Completes warehouse operational requirements by scheduling and assigning employees; following up on work results.
• Accomplishes warehouse human resource objectives by selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; planning, monitoring, appraising job contributions; recommending compensation actions; adhering to policies and procedures.
• Meets warehouse operational standards by contributing warehouse information to strategic plans and reviews; productivity, quality, and partners-service standards; resolving problems; identifying warehouse system improvements.
• Moves inventory by scheduling materials to be moved to and from warehouse;
• Maintains storage area by organizing floor space; adhering to storage design principles; recommending improvements.
• Keeps equipment operating by enforcing operating instructions; troubleshooting breakdowns; requiring preventive maintenance; calling for repairs.Accomplishes warehouse and organization mission by completing related results as needed.
• Coordinate with new partners for signing of MoUs
• Monitor consignments update partners before 90 days and coordinate for release of such consignment from the warehouse
• Any other task assigned by the supervisor.

Required Profile/Experience

• Bachelor Degree 4 years experience in Logistics ;
• Minimum 4 years of experience from at national level project implementation position in a humanitarian / recovery context;
• Experience in working in complex and volatile contexts;
• Technical in warehousing management for food & non-food items (ware house management.
• Documented results related to the position’s responsibilities;
• Experience in leadership and problem solving;
• Fluency in English, both written and oral including local language ad advantage;
• Capacity to adapt to basic living conditions, patience;
• Ability to put up with pressure from government agencies;
• Ability to deliver high quality work within tight deadlines;
• Strong negotiation skills;

Brief Conditions

• INTERSOS reserve right to transfer position as per need / project demand any time during the project.
• Position will be based in one of base following Common Warehouse or MSU;
• Staff will responsible to manage for his/her own food;
• Travelling from home to duty station will be staff own responsibility but facilitation could be provided as per situation;
• Staff will be provided an accommodation in common Guest House;
• No TA/DA will be provided for the field work appointed to work for;
• Other Terms & Condition will be part of Job Contract;

Application Closing Date
23rd March, 2019.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter ( in PDF format) to: recruitment.nigeria@intersos.org and indicate the object the position for which they apply (example: "Warehouse In-charge"). Please send your CV with the following format “Surname_Position”.

Note: Please note that Intersos does not ask for any form of payment at any stage of recruitment. We regret that only short-listed applicants will be contacted.