Finance and Administrative Officer at Avocats Sans Frontires France

Avocats Sans Frontières France (Lawyers Without Borders France or ASF France) is a French NGO established under the French law on organisations of July 1st, 1901. Avocats Sans Frontières France use all the means available and can bring complaints before domestic and international institutions, and before judicial and non-judicial institutions, it can also intervene before them, including through civil actions before competent jurisdictions.

We are recruiting to fill the position below:

Job Title: Finance and Administrative Officer

Location: Abuja

ASF France mission in Nigeria

• Active in Nigeria for more than a decade, ASF France is currently implementing human rights project on promoting international human rights standards on anti-torture and death penalty issues. Within the context of these projects, ASF France and its partners provide free legal assistance, conduct trainings and organize awareness and sensitization activities.
• As part of its SAFE project: “Strengthening the national actors' capacities and Advocating For Ending serious human rights violations in Nigeria”, Avocats Sans Frontières France is looking for a Communications Officer in Nigeria.

Job Description
Under the supervision of the Project Manager, the Financial and Administrative Assistant will carry out the following tasks for Avocats Sans Frontières France:

Overall Objectives And Responsibilities:

• Manage a transparent and accurate financial accounting system in line with local laws and regulations.
• Follow ASF France process on project monitoring.
• Support the Project Manager in planning and budgeting for all financial aspects of the programme.
• Accurate financial reporting to donors.
• Oversee budgetary, procurements and internal controls

Financial Accounting:

• Ensure that proper financial procedures and systems are operated and maintained throughout the organisation.
• Responsible for all local accounting of programme.
• Responsible for archiving financial data and documents.
• Set up, establish and monitor internal controls for all ASF France activities.
• Maintain a cash forecasting system to ensure that adequate funds are available to meet the working requirements of the organisation.
• Monitor on-going levels of expenditure on individual programmes against budget lines, and provide timely advice on likely favourable or adverse variance.
• Reconcile all bank accounts, petty cash and cash floats.
• Ensure proper processing of payroll for ASF France Nigeria national staff and consultants.

Financial Reporting and Management:

• Ensure compliance with ASF France policies and guidelines and donor requirements.
• Ensure compliance with local regulations in respect of financial and other matters (e.g. pension, insurance, taxation and labour laws).
• Support the Project Manager in providing donors with all necessary financial and other information when requested.
• Prepare monthly accounting report and documentation for ASF France headquarter.
• Prepare donor financial reports in line with donor reporting requirements.

Administration:

• Ensure all national staff understands the processes for financial activity within ASF France.
• Stay abreast of ASF France registration and legal status requirements.
• Maintain good communication with ASF France Finance Manager at the Headquarters.
• Provide administrative support to human resource management e.g. drafting contract and managing leave schedules.
• Undertake procurement for the programme following ASF France guidelines.
• Be flexible in supporting the organisation in any other task/duty that is necessary to the programme.
• Handle logistic and organizational aspects of the project and of the office.

Required Profile and Qualifications

• Accounting or finance-related degree and/or fully qualified member of a recognized accounting professional association e.g ICAN, ACCA (relevant experience will be considered)
• Demonstrable understanding and experience of finance management within an NGO
• 3 years relevant work experience
• Experience of financial reporting to institutional bodies
• Familiarity with compliance systems (eg project donor requirements)
• Experience of providing Human Resource support to an organisation
• Strong communication skills, with excellent written and spoken English
• Confident and proficient in the use of MS office with advanced excel proficiency
• Ability to establish strong working relationships with colleagues from different functions and cultures
• Experience and ability to adopt a flexible approach to managing and prioritizing a high workload and multiple tasks
• Experience of proactively identifying and addressing issues

Profile of the Ideal Candidate:

• The ideal candidate will have an interest and passion for human rights issues.
• The candidate must be an enthusiastic, organized self-starter who is a positive team player with the ability to work both independently and to collaborate effectively with teams.
• The candidate must possess superior skills in both written and verbal communication, and in problem-solving.
• This description has been designed to indicate the general nature and level of work performed by the employee within the position. The actual duties, responsibilities, scope and qualifications may vary to some degree.

Conditions

• 12 month part-time contract, renewable, with a probation period of 3 months
• Conditions in conformity with the sector: salary + per diem
• Expected trips to Lagos, Enugu and Kaduna
• Will be part of a Franco-Nigerian team
• Work under the supervision of the Project Manager and in close collaboration with other members of the team in Nigeria (support lawyers and Financial & administrative assistant) and in France (Program Officer and Finance Manager).

Application Closing Date
12th April, 2019.

How to Apply
Interested and qualified candidates should send a CV and Cover Letter to: office.nigeria@avocatssansfrontieres-france.org Kindly indicate ‘Application - SAFE Financial & administrative assistant’ in the subject of the email, applications not so stated will not be reviewed.