Finance Officer at Norwegian Church Aid (NCA)

Norwegian Church Aid ('NCA') is a member of the ACT Alliance and works with people and local actors, especially Faith-based actors in many countries where it works in their struggle to eradicate poverty and injustices. We provide humanitarian assistance in disasters and work for long-term development in local communities and societies. In order to address the root causes of poverty, we advocate for just decisions by public authorities, businesses and religious leaders.

NCA has a presence in Nigeria to respond to the Humanitarian crisis in Northeast Nigeria. NCA has its core competencies in Gender-Based Violence and Water Sanitation and Hygiene. NCA has its strengths in works and invests in local partners ensures building their capacities are built from the onset of response, to enable them to have the capacity to respond in a long-term intervention including recovery and development.

We are recruiting to fill the position below:

Job Title: Finance Officer

Locations: Borno
Department / Sector: Operations
Reporting to: Senior Finance Officer
Start date: ASAP

Job Description

• The Finance Officer is the person behind making payments, filing, and scanning of documents. He/she is a crucial support person in the running of the finance department.

Responsibilities
Preparation of Payments:

• Receiving all payment requests that are approved and are ready for payment
• Ensuring that all documentations are complete, coded and fully authorized assigned in these payment documents
• Preparation of payment vouchers and letters of payments for all the payments executed in NCA Nigeria both through the bank and through petty cash. The following should be ensured present before payment is made
• Signatures of the requester the verification and the authority
• Invoices, RFQS, GRNS, PR, P.O, Contracts as appropriate.
• All documents are coded/PID, Activity, Task
• Making payments to volunteers and casuals in field locations as required.

Petty Cash Administration:

• Petty cash administration on an imprest basis.
• Ensure that there is always enough petty cash and a reimbursement claim made when the balance is at 100,000 Naira.
• Ensure that payment is made on approved documents and vouchers.
• Attach all documentation to the respectively numbered vouchers.
• Prepare a ledger for every petty cash reimbursement.
• Safe custody of cash and documents in possession.

Filing:

• Filing of all financial documents in sequential order.
• Filing other documents as required
• Filing of the bank reconciliations and bank statements
• Providing required documents and ensuring to return them to the files

To ensure we have valid contracts and requisitions are timely:

• Prepare an overview of all bank and cash payments in the overviews template on a continuous basis.
• Ensure all transactions are captured in the financial overview.
• Additional journals made for the overview besides the payments ie other journals.
• Report the overview as required/weekly and or fortnightly.

Photocopy and Scanning of documents, fixed assets register:

• Scanning all documents in the department in the correct order and saving them for Head Office Uploading for safe keeping.
• Ensuring the filing area is neat and organized.
• Photocopy of various documents as required

Training Coordination in the field:

• Assisting the support team during audit processes in terms of helping generate reports and arrange documents for auditors.
• Other duties as assigned in the sector.

Essential Skills and Competencies

• Two years' experience in Finance/ Accounting/Audit within the field of humanitarian relief programmes
• Proven record of working in a finance department
• B.Sc. in Finance/ Accounting and ICAN Certification at an intermediate level.
• Ability to prepare timely, complete and accurate reports.
• Commitment and demonstrated skills in working as a team.
• Personnel management
• Strong organizational and planning skills
• Fluent written and spoken English
• Flexibility in the workplace
• Team player
• Maintain high standards and quality of work;
• Work under pressure and with a tight deadline.

NCA’S Commitments
NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

• Humanitarian Accountability Partnership (HAP)
• Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
• ACT Alliance Code of Conduct
• SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
• NCA Nigeria Security Plan
• NCA Nigeria Staff Handbook

Application Closing Date
4th April, 2019 16:00.

How to Apply
Interested and qualified candidates should send all Applications to: Recruitment-Ng@nca.no

Note

• Please include three referees in your applications, of which one must be a current or former supervisor from your current/former organisation/institution.
• Please note that candidate is required to start as soon as possible.